7-Submission Instructions - 25-0230.pdf
PDF 113 KB Posted
- Attached to
- RFQt Large Printer Ink State and local contract opportunity
- Solicitation number
- 25-0230
- Issued by
- Tarrant County, Texas
About this file
This is a submission instructions document for suppliers responding to a Request for Quote from the City of Fort Worth, Texas for graphic supplies and printer accessories. The procurement covers NIGP commodity codes for graphic supplies for plotters and printers (including inks, pens, penholders, chemicals, paper), printer accessories and supplies (chemicals, forms tractors, ink cartridges, paper, label sheets, sheet feeders, toner cartridges, wheels), with both standard and environmentally certified product options. The question period begins August 20, 2025 at 10:00 AM CDT, and submissions must be uploaded, submitted, and finalized prior to the closing time of August 27, 2025 at 10:00 AM CDT. Suppliers are strongly recommended to begin the uploading process at least one day before the closing time.
Required submission documents include completed RFQt forms (CIQ Form, Authorized Signature and Contact Details, Questionnaire and Requirements), product catalogs with manufacturer specifications, signed addenda acknowledgments, a completed W-9 form, and a required Bid Table (BT-04PR) using the provided Excel Response Template available from the Bonfire portal. All documents must be submitted in PDF format except the Bid Table which requires Excel format, with a maximum upload file size of 1000 MB per file. Submissions must be made through Fort Worth's Bonfire portal at the specified URL, and suppliers will receive email confirmation with a unique confirmation number upon finalization. The portal requires Microsoft Edge, Google Chrome, or Mozilla Firefox with JavaScript and browser cookies enabled.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 2-RFQt-04-Standard Purchasing Terms and Conditions.pdf | ||
| 4-RFQt-03-Authorized Signature and Contact Details.pdf | ||
| 1-RFQt-01-Instructions to Bidders.pdf | ||
| 3-RFQt-02-CIQ Form.pdf | ||
| 5-RFQt-06-Questionnaire and Requirements.pdf | ||
| 6-RFQt-05-Specifications.pdf |
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Completed RFQt-02-CIQ Form
File Type: PDF (.pdf) 1 Required
Completed RFQt-03- Authorized Signature and Contact Details
File Type: PDF (.pdf) 1 Required
Completed RFQt-06- Questionnaire and Requirements
File Type: PDF (.pdf) Multiple Required
Catalog with Item Manufacturer Specifications and/or Documentation to Determine Equivalency
File Type: PDF (.pdf) Multiple Required
Signed Addendum(s) acknowledging
File Type: PDF (.pdf) Multiple Required
Name Type # Files Requirement Instructions receipt. Note: If no addendum issued, please attach a page stating "No Addendum Issued"
Any Other Requested Documents
File Type: PDF (.pdf) Multiple Optional
Bid Table (BT-
04PR)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Completed W-9 File Type: PDF (.pdf) Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 20355
Graphic Supplies for Plotters and Printer Plotters: Inks, Pens, Penholders, Chemicals, Paper, etc., Environmentally
Commodity Set Commodity Code Title Description
Certified Products
NIGP 20372
Printer Accessories and Supplies:
Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc., Environmentally Certified Products
NIGP 20755
Graphic Supplies for Plotters and Printer Plotters: Inks, Pens, Penholders, Chemicals, Paper, etc.
NIGP 20772
Printer Accessories and Supplies:
Chemicals, Forms Tractors, Inks and Cartridges, Paper, Label Sheets, Sheet Feeders, Toner Cartridges, Wheels, etc.
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested BidTables:
The BidTable Response Templates can be obtained at https://fortworthtexas.bonfirehub.com/opportunities/198224.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://fortworthtexas.bonfirehub.com/opportunities/198224
The Question period for this opportunity starts Aug 20, 2025 10:00 AM CDT.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Aug 27, 2025 10:00 AM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
City of Fort Worth uses a Bonfire portal for accepting and evaluating proposals digitally.
Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us
File details come from the government source that posted it. Updated .