6-RFQt-05-Specifications.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATION

RFQt Ref. #: 25-0230 Doc. Ref#: RFQt-05 Page 1 of 4 RFQt Title: Large Printer Ink

1.0 SCOPE

1.1 The City of Fort Worth (City) seeks quotes for the purchase of large printer ink for an OKI M64-S ColorPainter printer for the Transportation and Public Works (TPW) Department. Prospective bidders should ensure they download all attachments for complete responses and understanding of the agreement the City intends to award from this solicitation. The successful bidder, known hereafter as “Contractor”/“Vendor.”

2.0 PRODUCT SPECIFICATIONS

2.1 The product shall be new, unused, and a current standard product of an established manufacturer.

2.2 Model and Brand: OKI M64-S ColorPainter.

2.3 Ink cartridges must be compatible for the OKI M64-S ColorPainter.

2.4 Ink cartridges required shall include, but are not limited to, the following:

2.4.1 IP6-221 Yellow

2.4.2 IP6-222 Magenta

2.4.3 IP6-223 Cyan

2.4.4 IP6-224 Black

2.4.5 IP6-225 Light Cyan

2.4.6 IP6-226 Light Magenta

2.4.7 IP6-227 Grey

2.5 Unit prices shall include all costs associated with the specified good/service, including but not limited to shipping, handling, delivery, fuel charges, fees, and certifications fees. No additional charges will be accepted or paid by the city.

RFQt Ref. #: 25-0230 Doc. Ref#: RFQt-05 Page 2 of 4

3.0 BID TABLE BT-04PR

3.1 Bidders shall submit Bid Table (BT-04PR) under Requested

Information in its entirety. Bidders are required to bid on all line items on Bid Table BT-04PR. A bid of 0 (zero) will be interpreted by the City as a no-charge (free) item and the City will not be expected to pay for that item.

4.0 BRAND NAME OR EQUAL

4.1 Any manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in this specification are for information and not intended to limit competition unless otherwise indicated.

Bidders may offer any brand for which he/she is an authorized representative, which meets or exceeds the bid specification for any item(s). If bids are based on equivalent products, indicate on the bid solicitation the manufacturer’s product name and reference number.

4.2 Bidders shall submit proposal, cuts, sketches, and descriptive literature, and/or complete specifications. Reference to literature submitted with a previous bid will not satisfy this provision. Bidders shall explain the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto. Bids which do not comply with these requirements are subject to rejection. Bids lacking any written indication of intent to bid an alternate brand will be received and considered incomplete.

4.3 The Senior Purchasing Manager or designee will evaluate “equal” products on the basis of information furnished by the bidder or identified in the bid and reasonably available to the Senior Purchasing Manager. The Senior Purchasing Manager or designee is not responsible for locating or obtaining any information not identified in the offer.

RFQt Ref. #: 25-0230 Doc. Ref#: RFQt-05 Page 3 of 4

4.4 Unless the bidder clearly indicates in its bid that the product being offered is an “equal” product, the bidder shall provide the brand name product referenced in the bid.

4.5 The City shall have the sole right to determine equal products.

5.0 DELIVERY REQUIREMENTS

5.1 Deliveries shall take place at the following location. Delivery locations and addresses are subject to change as needed:

5.1.1 5001 James Avenue Suite 640

Fort Worth, TX 76115

5.2 The ink shall be delivered between 8:00 a.m. to 3:00 p.m., Monday through Friday, unless otherwise requested by the TPW Department.

5.3 The Vendor shall provide a shipping or Delivery Ticket showing the description of each item, quantity and unit price.

5.4 Vendor shall deliver products within 30 calendar days after receipt of a Purchase Order. If the Vendor cannot meet this timeframe, the Vendor shall notify the City contact listed on the Purchase Order.

5.5 The Vendor shall not deliver the equipment on City-observed holidays including:

5.5.1 New Year’s Day

5.5.2 Martin Luther King Jr. Day

5.5.3 Memorial Day

5.5.4 Juneteenth

5.5.5 July 4th

5.5.6 Labor Day

5.5.7 Thanksgiving Thursday and the following Friday

5.5.8 Christmas Day

RFQt Ref. #: 25-0230 Doc. Ref#: RFQt-05 Page 4 of 4

6.0 WARRANTY

6.1 The warranty must be compatible with OKI Printer warranty.

6.2 The equipment shall be warranted by the manufacturer against all defects due to faulty materials and workmanship and comply with all conditions stated in this document.

6.3 The warranties shall not apply to damages due to vandalism, negligence, excessive operating conditions, accidents, or acts of God.

6.4 Warranties shall be effective for at least one year from the date of acceptance of the equipment by the City.

6.5 The City shall notify the Vendor, within 30 days after the discovery of any failure, defect or damage.

6.6 The Vendor shall remedy at the Vendor's expense any non-

conforming or defective components or equipment.

6.7 If the Vendor fails to remedy any failure, defect or damage within 45 days of receipt of notice, the City shall have the right to replace, repair or otherwise remedy the failure, defect or damage at the expense of the Vendor.