RFP for Disaster Debris Removal, Reduction, & Disposal Services

The Town of Thunderbolt, Georgia is requesting proposals for Annual Disaster Debris Removal, Reduction, and Disposal Services under an RFP with proposals due July 17, 2026 at 2:00 PM, and questions due July 10, 2026 at 5:00 PM. The Town intends to award both a Primary and Secondary Contractor to ensure adequate resources during disaster events.

Respondents must demonstrate a minimum of five years of debris management experience and have collected in excess of 500,000 cubic yards as a prime contractor on at least one large-scale event. The scope encompasses emergency road clearance, street and roadway debris management, tree and stump removal, private property debris removal, structure demolition, and temporary debris management site operations, with estimated volumes ranging from 5,000 cubic yards for Category 1 hurricanes to 180,000 cubic yards for Category 5 events across thirteen debris categories.

The estimated contract value is $250,000, with a contract term through August 10, 2028, and options to renew for two additional one-year periods. Respondents must submit a five percent proposal guarantee of $12,500, and successful contractors must furnish a performance and payment bond equal to 100 percent of the contract price. A 10 percent retainage will be withheld from invoices until project completion. Pricing is submitted using unit-rate cost proposals by haul distance and service type, including equipment and personnel time-and-materials schedules and fuel pricing with daily adjustments.

Evaluation is weighted as follows: Firm Qualifications (30 points), Firm Capability (30 points), Technical Evaluation (25 points), and Price Proposal (15 points). Respondents must submit audited financial statements for the past two years and comply with SBE participation tracking. All respondents must meet FEMA compliance obligations, maintain Commercial General Liability insurance with $1 million combined single limit per occurrence and $2 million general aggregate, Workers' Compensation at Georgia statutory limits with $500,000 employer's liability, and certify compliance with the Georgia Illegal Immigration Enforcement Act of 2011, Equal Employment Opportunity provisions, drug-free workplace requirements, and Byrd Anti-Lobbying Amendment certifications for contracts exceeding $25,000. The Town Council will select the service provider by August 10, 2026. Proposals are submitted to Matthew Walker, Town of Thunderbolt, 2821 River Drive, Thunderbolt, GA 31404, via hand delivery or mail.