RFP 774-214971517 Recruitment Search Firms

Texas Tech University Health Sciences Center at El Paso is requesting proposals for recruitment search firms and locum tenens staffing agencies to provide executive and professional recruitment services and temporary healthcare provider placements, with proposals due December 2, 2026 at 12:00 p.m. MST. A pre-proposal conference is scheduled for November 6, 2026 at 12:00 p.m. MST.

The scope encompasses recruitment for executive positions (President, Vice President, Provost, Dean, Director), professional faculty and staff in biomedical sciences, dentistry, medicine, and nursing, and non-physician providers including advanced practice nurses and physician assistants. Services include candidate pool identification and screening, marketing and advertising support, salary benchmarking, compliance coordination, and temporary staffing placement. Addendum 1 requires proposers to include an option for permanent placement of the institution's providers as a mandatory component.

Proposers may offer search firm services, locum tenens services, or both, with fee structures based on flat rates, percentage of salary, daily rates, or hourly rates. All pricing must be firm and fixed for the contract duration, with reimbursable travel expenses compliant with Texas state travel regulations. Proposers must meet minimum insurance requirements including workers' compensation, commercial general liability, commercial automobile liability, and professional liability coverage ranging from $1,000,000 to $2,000,000.

The anticipated contract term runs March 1, 2027 through August 31, 2027, with five optional one-year renewal periods through February 29, 2032. TTUHSC EP reserves the right to award multiple non-exclusive contracts. The resulting contract may be utilized by other Texas higher education institutions under group purchasing authority.

Evaluation criteria are weighted as follows: pricing (25 percent), experience with similar contracts (20 percent), proposer qualifications (20 percent), quality of available resources (20 percent), ability and capacity to deliver services (10 percent), and experience with higher education institutions (5 percent). A Business Associate Agreement is required for confidentiality and data protection compliance. Proposals must be submitted to the TTUHSC EP Purchasing Office, Attention: Claudia Avitia / Lourdes Gomez, 130 Rick Francis St, MSC 51010, El Paso, Texas 79905, or electronically through txsmartbuy.gov or bids.sciquest.com.