REQUEST FOR PROPOSAL

Recruitment Search Firms

RFP 774-214971517

Pursuant to the provisions of Texas Government Code Title 10 Subtitle D Chapter 2156.121 - 2156.127, General Services Act rules and regulations adopted there under, sealed proposals will be received until the date and time established for receipt. After receipt, only the names of proposers will be made public. Prices and other proposal details will only be divulged after the award, if one is made.

Request for Proposal (RFP) # 774- 214971517

Recruitment Search Firms

Due Date: December 02, 2026 at 12:00 P.M. MST

All Proposals must be time stamped by the Texas Tech University

Health Sciences Center at El Paso Purchasing Office before the hour and date specified for receipt of proposals.

Texas Tech University Health Sciences Center at El Paso Purchasing Office

Attention: Claudia Avitia / Lourdes Gomez 130 Rick Francis St, MSC 51010

El Paso, Texas 79905

TABLE OF CONTENTS

SECTION 1 GENERAL INFORMATION 5

1.1 INTRODUCTION 5

1.2 DESCRIPTION OF TEXAS TECH TTUHSC EP HEALTH SCIENCES CENTER AT EL PASO 5

1.3 GROUP PURCHASING AUTHORITY 5

1.4 TTUHSC EP’S RIGHT TO REJECT 5

1.5 PUBLIC INFORMATION 5

1.6 INQUIRIES AND INTERPRETATIONS 6

SECTION 2 NOTICE TO PROPOSER 7

2.1 SUBMITTAL DEADLINE 7

2.2 TTUHSC EP CONTACT PERSON 7

2.3 KEY EVENTS SCHEDULE 8

2.4 ANTICIPATED TERM 9

SECTION 3 PROPOSAL SUBMISSION PROCEDURES 10

3.1 NUMBER OF COPIES 10

3.2 SUBMITTAL INSTRUCTIONS FOR ONLINE (TECHBID) PROPOSALS 10

3.3 SUBMITTAL INSTRUCTIONS FOR MAILED/DELIVERED PROPOSALS (NOT REQUIRED IF SUBMITTED ONLINE) 10

3.4 PROPOSAL VALIDITY PERIOD 11

3.5 TERMS AND CONDITIONS 11

3.6 STATEMENT ON VETHUB SUBCONTRACTING PLAN 12

3.7 ALTERNATE PROPOSALS 12

SECTION 4 EVALUATION CRITERIA AND AWARD 14

4.1 EVALUATION PROCESS 14

4.2 PROPOSER’S ACCEPTANCE OF EVALUATION METHODOLOGY 14

4.3 EVALUATION CRITERIA AND WEIGHTS 14

4.4 CONSIDERATION OF ADDITIONAL INFORMATION 14

4.5 ORAL PRESENTATIONS / INTERVIEWS 15

4.6 AWARD PROCESS 15

4.7 BEST AND FINAL OFFER 15

4.8 AWARD OF AGREEMENT 15

SECTION 5 SPECIFICATIONS AND SCOPE OF WORK 17

5.1 GENERAL 17

5.2 MINIMUM REQUIREMENTS 17

5.3 ADDITIONAL REQUIREMENTS SPECIFIC TO THIS RFP 18

SECTION 6 PRICING SCHEDULE 22

SECTION 7 GENERAL TERMS AND CONDITIONS 24

APPENDIX A SAMPLE RECRUITMENT SERVICES AGREEMENT 34

APPENDIX B EXECUTION OF OFFER 42

APPENDIX C ADDENDA CHECKLIST 46

APPENDIX D VETERAN HEROES UNITED IN BUSINESS (VETHUB) 47

APPENDIX E TTUHSC EP VENDOR INFORMATION 48

APPENDIX F CONFLICT OF INTEREST QUESTIONNAIRE 49

APPENDIX G TEXAS ETHICS COMMISSION 52

APPENDIX H BUSINESS ASSOCIATE AGREEMENT 53

SUBMITTAL CHECKLIST

Due Date: December 02, 2026 @ 12:00 P.M. Mountain Standard Time (MST)

Request Number: RFP 774-214971517 – Recruitment Search Firms

Vendor Name:

Contact Name:

Phone Number:

Contact E-Mail:

Check-off

1. Signed and Completed Execution of Offer (Ref. Appendix B).

2. Signed and Completed Addenda Checklist (Ref. Appendix C).

3. Signed and Completed VETHUB Subcontracting Plan (Ref. Appendix D).

4. Responses to questions and requests for information in the Specifications Section

(Ref. Section 5).

5. Signed and Completed Pricing Schedule (Ref. Section 6).

6. Deliver Proposal to:

TTUHSC EP prefers that all proposals be submitted using the TechBid system

(https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TexasTech)

Or Mailed To:

Texas Tech University Health Sciences Center at El Paso Purchasing Office Attention: Claudia Avitia / Lourdes Gomez 130 Rick Francis St, MSC 51010

7. __ Signed and Completed Conflict of Interest Questionnaire (Ref. Appendix F)

SECTION 1 GENERAL INFORMATION

1.1 Introduction

The Texas Tech University Health Sciences Center at El Paso (“TTUHSC EP”), a part of the Texas Tech University System, seeks proposals from qualified firms for Recruitment Search Firms (the “Services”). The Services are more specifically described in Section 5.4 entitled Service Specifications.

1.2 Description of Texas Tech TTUHSC EP Health Sciences Center at El Paso

Texas Tech University Health Sciences Center at El Paso, Texas Tech University System’s fourth university, has a mission to provide education, research, and patient care to West Texas. It is comprised of the Paul L. Foster School of Medicine, the Gayle Greve Hunt School of Nursing, Woody L. Hunt Dental School, and a Graduate School of Biomedical Sciences. Research focuses on cancer, diabetes and metabolism, infectious diseases, and neurosciences. The university also has a clinical practice called Texas Tech Physicians of El Paso, which is part of the largest network of healthcare physicians in West Texas. For more information about Texas Tech University Health Sciences Center at El Paso, please visit www.elpaso.TTUHSC EP.edu https://www.ttuhsc.edu/about/factbook.aspx

1.3 Group Purchasing Authority

Texas law authorizes institutions of higher education (defined by Section 61.003, Education Code) to use the group purchasing procurement method (ref. Sections 51.9335, 73.115, and 74.008, Education Code). Additional Texas institutions of higher education may therefore elect to enter into a contract with the successful Proposer under this RFP.

1.4 TTUHSC EP’s Right to Reject

This RFP does not commit TTUHSC EP to select a proposer or to award an agreement to any proposer. TTUHSC EP reserves the right to accept or reject, in whole or in part, any proposal it receives pursuant to this RFP. Proposals that are qualified with conditional clauses or alterations or items not called for in the RFP documents, or irregularities of any kind, are subject to disqualification by TTUHSC EP at its option. If TTUHSC EP receives fewer than three proposals, TTUHSC EP has the right to reissue this RFP to gain additional competitive proposals.

1.5 Public Information

1.5.1 Proposer is hereby notified that TTUHSC EP strictly adheres to all statutes, court decisions, and the opinions of the Texas Attorney General with respect to disclosure of public information.

1.5.2 TTUHSC EP may seek to protect from disclosure all information submitted in response to this RFP until a final agreement is executed.

1.5.3 Upon execution of a final agreement, TTUHSC EP will consider all information, documentation, and other materials requested to be submitted in response to this RFP to be of a non-confidential and non-proprietary nature and, therefore, subject to public disclosure under the Texas Public Information Act (Government Code, Chapter 552.001, et seq.). Proposer will be advised of a request for public information that implicates their materials and will have the opportunity to raise any objections to disclosure to the Texas Attorney General. Certain information may be protected from release under Sections 552.101, 552.110, 552.113, and 552.131, Government Code.

1.6 Inquiries and Interpretations

1.6.1 TTUHSC EP may, in its sole discretion, respond in writing to written inquiries concerning this RFP and post its response as an Addendum to all parties recorded by TTUHSC EP as having received a copy of this RFP. Only TTUHSC EP’s responses that are made by formal written addenda will be binding on TTUHSC EP (“Addenda”). Any verbal responses, written interpretations or clarifications other than Addenda to this RFP will be without legal effect. All Addenda issued by TTUHSC EP before the Submittal Deadline will be and are hereby incorporated as a part of this RFP for all purposes.

1.6.2 Proposers are required to acknowledge receipt of each Addendum as specified in this Section. The Proposer must acknowledge all Addenda by completing, signing, and returning the Addenda Checklist (ref. APPENDIX C). The Addenda Checklist must be received by TTUHSC EP before the Submittal Deadline and should accompany the Proposer’s proposal.

1.6.3 Any interested party that receives this RFP by means other than directly from TTUHSC EP is responsible for notifying TTUHSC EP that it has received an RFP package, and should provide its name, address, telephone number, email and FAX number to TTUHSC EP, so that if TTUHSC EP issues Addenda to this RFP or provides written answers to questions, that information can be provided to such party.

SECTION 2 NOTICE TO PROPOSER

2.1 Submittal Deadline

TTUHSC EP will accept proposals submitted in response to this RFP until 12:00 P.M., MST on December 02, 2026 (the “Submittal Deadline”). Proposals should be delivered to:

Texas Tech University Health Sciences Center a t E l Paso Purchasing Office

Attention: Claudia Avitia / Lourdes Gomez 130 Rick Francis St, MSC 51010

2.2 TTUHSC EP Contact Person

Proposers will direct all questions or concerns regarding this RFP to the following TTUHSC EP contact (“TTUHSC EP Contact”):

Claudia Avitia Lourdes Gomez Financial Analyst II, Purchasing Associate, Managing Director, Purchasing Tel. (915) 215-8474 • Fax (915) 215-8813 Tel. (915) 215-4675 • Fax (915) 215-8813 clavitia@ttep.edu lourgome@ttep.edu

TTUHSC EP specifically instructs interested parties to restrict all contact and questions regarding this RFP to written communications forwarded to TTUHSC EP

Contact. TTUHSC EP Contact must receive all questions or concerns no later than

November 16, 2026 until 12:00 PM MST. TTUHSC EP will have a reasonable amount of time to respond to questions or concerns. It is TTUHSC EP’s intent to respond to all appropriate questions and concerns; however, TTUHSC EP reserves the right to decline to respond to any question or concern.

2.3 Key Events Schedule

TTUHSC EP will make a good faith effort to follow the timeline below for evaluating, negotiating and issuing an award:

Distribution of RFP 10/02/2026

Pre-Proposal Date: November 06, 2026 at 12:00 p.m. MST

Location: 130 Val Verde, El Paso, Texas 79905

Large Conference Room Join link:

https://ttuhscep.zoomgov.com/j/1655787898?pwd=1Y aMTaqdV4F3p1QIc0Q9N2Cv8zlqXa.1

Join by meeting number

Meeting ID: 165 578 7898

Passcode: 093247

Deadline for Submission of Written Questions 11/16/2026 by 12:00 PM MST

Deadline for Submission of Responses to Q&A 11/23/2026 by 12:00 PM MST

Deadline for Submission/Delivery of Proposals 12/02/2026 by 12:00 PM MST

Public Opening of Proposals

December 02, 2026 at 3:00 p.m. MST

130 Val Verde, El Paso, Texas 79905 Large Conference Room

Join link:

https://ttuhscep.zoomgov.com/j/1655511290?p wd=1h6bihY7XOdra1SDwh6jhgOkkwhaMm.1

Join by meeting number

Meeting ID: 165 551 1290

Passcode: 230781

Evaluation of Proposals 12/08-12/22, 2026

BAFO 12/29/2026 by 12:00 PM MST

Contract Start Date 03/01/2027

2.4 Anticipated Term

The anticipated term of any resulting agreement will begin on the date an agreement is executed, and expire on August 31st, 2027. TTUHSC EP will have the option of five (5) additional one (1) year renewal periods.

• Initial Period: March 1st, 2027 – August 31st, 2027

• Optional Renewal Period #1: September 1st, 2027 – August 31st, 2028

• Optional Renewal Period #2: September 1st, 2028 – August 31st, 2029

• Optional Renewal Period #3: September 1st, 2029 – August 31st, 2030

• Optional Renewal Period #4: September 1st, 2030 – August 31st, 2031

• Optional Renewal Period #5: September 1st, 2031 – February 29th, 2032

[Vendor] certifies this [Agreement] is not prohibited under Tex. Gov’t Code §2261.252(b) and agrees that if [Vendor’s] certification is or becomes untrue, this [Agreement] is void, and [Vendor] will not seek and waives its right to seek any legal or equitable remedy for past or future performance under this [Agreement], including damages, whether under breach of contract, unjust enrichment, or any other legal theory; specific performance; and injunctive relief.

SECTION 3 PROPOSAL SUBMISSION PROCEDURES

3.1 Number of Copies

Proposer must submit a total of one (1) complete copy of its entire proposal. An original signature by an authorized officer of Proposer must appear on the Execution of Offer (ref. APPENDIX B) of at least one (1) copy of the submitted proposal. The copy of the Proposer’s proposal bearing an original signature should contain the mark “original” on the front cover of the proposal.

3.2 Submittal Instructions for Online (TechBid) Proposals

3.2.1 TTUHSC EP prefers that all proposals be submitted using the TechBid system at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TexasTech.

However, if necessary, the proposer may elect to submit a printed version of the proposal and submit the proposal by mail or carrier service.

3.2.2 Proposals must be signed by the responding company’s official authorized to commit such proposals. Failure to sign the Execution of Offer will be basis for proposal disqualification. The TechBid system contains a mandatory “Bidder Affirmation” checkbox certifying this information. By submitting their proposal online, proposers automatically qualify as having a valid signature.

3.2.3 All proposals must be submitted online no later than the date and time indicated in

Section 2.1 “Submittal Deadline.”

3.3 Submittal Instructions for Mailed/Delivered Proposals (Not Required if Submitted Online)

3.3.1 TTUHSC EP prefers that all proposals be submitted using the TechBid system at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TexasTech.

However, if necessary, the proposer may elect to submit a printed version of the proposal and submit the proposal by mail or carrier service.

3.3.2 One (1) original, individually-bound completed proposal is required for the mailed or delivered submittals. Note: One (1) electronic version (on a USB drive) is also required for archival purposes.

Proposals must be received by the university on or before the Submittal Deadline (Ref. Section 2.1 of this RFP) and should be delivered to:

Mailing Address: Hand Delivery:

Texas Tech University HSC at El Paso Texas Tech University HSC at El Paso Purchasing Office Purchasing Office 130 Rick Francis St 130 Val Verde El Paso, TX 79905 El Paso, Texas 79905 Attn: Claudia Avitia, Financial Analyst II Claudia Avitia, Financial Analyst II Lourdes Gomez, Associate Managing Director Lourdes Gomez, Associate Managing Director

3.3.3 Proposer is instructed to complete, sign, and return the following documents as a part of its proposal. If the Proposer fails to return each of the following items with its proposal, then the University may reject the proposal:

Tab 1: Introductory Cover Letter

Tab 2: Responses to questions and requests for information in the Specifications and Scope of Work Section

Tab 3: Signed and Completed Execution of Offer

Tab 4: Signed and Completed Addenda Checklist

Any interpretation made will be in the form of an addendum to the Request for Proposal that will be posted on the Electronic State Daily website located at https://www.txsmartbuy.gov/esbd. For this Request for Proposal, posting on this web page constitutes written notification to all Proposers. Proposers are instructed to check this site daily and are expected to review information on this site carefully prior to the submittal of the proposal.

Tab 5: Miscellaneous

Tab 6: References of no less than three (3) organizations for current contracts and/or to which the Proposer has previously provided services (within the past five (5) years) of a type and scope similar to those required by the University’s RFP.

3.3.4 Proposals must be signed by the responding company’s official authorized to commit such proposals. Failure to sign the Execution of Offer will be the basis for proposal disqualification. NOTE: The original signature on the one (1) required original will serve as the official signature of record for all copies.

3.3.5 Proposals should be submitted in a sealed envelope or box marked with the name of the RFP (as shown on the cover page of this RFP) and the opening date. All proposals must be submitted no later than the date and time indicated in Section

2.1 “Submittal Deadline.”

3.4 Proposal Validity Period

Each proposal must state that it will remain valid for TTUHSC EP’s acceptance for a minimum of one-hundred twenty (120) days after the Submittal Deadline, to allow time for evaluation, selection, and any unforeseen delays.

3.5 Terms and Conditions

Proposer must comply with the requirements and specifications contained in this RFP, including the Agreement (ref. APPENDIX A), the Notice to Proposer (ref. Section 2 of this RFP), Proposal Submission Procedures (ref. Section 3 of this RFP) and the Specifications and Scope of Work (ref. Section 5 of this RFP). If there is a conflict among the provisions in this RFP, the provision requiring Proposer to supply the better quality or greater quantity of Services will prevail.

3.6 Statement on VETHUB Subcontracting Plan

All agencies of the State of Texas are required to make a good faith effort to assist Veteran Heroes United In Business (a “VetHUB”) in receiving contract awards. The goal of the VetHUB program is to promote full and equal business opportunity for all businesses in contracting with State agencies. Pursuant to the VetHUB program, if under the terms of any agreement or contractual arrangement resulting from this RFP, the Supplier subcontracts any of the services to be provided to TTUHSC EP, then the Supplier must make a good faith effort to utilize VetHUBs certified by the Texas Procurement and Support Services. Compliance with good faith effort guidelines is a condition precedent to awarding any agreement or contractual arrangement resulting from this RFP. Each Proposer must complete and return the HSP in accordance with the terms and conditions of this RFP. Proposers that fail to do so will be considered non-responsive to this RFP in accordance with Section 2161.252, Government Code.

TTUHSC EP Purchasing has reviewed this RFP in accordance with the Texas Administrative Code, 34 TAC, Section 20.14, and has determined that subcontracting opportunities are not probable under this RFP. Attached to the RFP as Appendix D is the link to TTUHSC EP VETERAN HEROES UNITED IN BUSINESS (VetHUB) SUBCONTRACTING PLAN (HSP) POLICIES AND PROCEDURES and additional materials required by the rules of the Texas Procurement and Support Services found at the following links:

https://comptroller.texas.gov/purchasing/vendor/hub/ https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

A search has been conducted of the Centralized Master Bidders List to identify active

VetHUB vendors in accordance with Title 34, Texas Administrative Code, Section

20.14(a)(1). The following NIGP commodity codes were included:

Code #1 (961-30)

Results can be viewed at the following link:

https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

3.7 Alternate Proposals

TTUHSC EP may consider alternate proposals submitted by the Proposer. Proposers submitting alternate proposals should (i) clearly identify any exceptions taken to the requirements and specifications outlined in this RFP and (ii) include a detailed description of the alternative(s) proposed. Proposer may suggest additions to the requirements and specifications outlined in this

RFP, and all such suggestions must be clearly identified. Alternate proposals should be submitted as attachments to the proposal. Alternate proposals shall meet the same requirements and shall be in the same format as the proposal’s base format.

SECTION 4 EVALUATION CRITERIA AND AWARD

4.1 Evaluation Process

4.1.1 TTUHSC EP will utilize a proposal evaluation team for the evaluation of this RFP. The award will be based on the proposal judged to be in the best interest of TTUHSC EP. The judgment in this regard shall be considered final. Any agreement resulting from this request shall be awarded to the proposer providing the “best value” to TTUHSC EP.

4.1.2 Under section 51.9335 of the Texas Government Code in determining what is the best value to an institution of higher education, TTUHSC EP shall consider the purchase price, the reputation of the proposer and of the proposer’s goods or services, the quality of the proposer’s goods or services, the extent to which the goods or services meet TTUHSC EP’s needs, the proposer’s past relationship with TTUHSC EP, the impact on the ability of TTUHSC EP to comply with laws and rules relating to VETHUB and to the procurement of goods and services from persons with disabilities, the total long-term cost to TTUHSC EP of acquiring the proposer’s goods or services, and any other relevant factor that a private business entity would consider in selecting a vendor.

4.2 Proposer’s Acceptance of Evaluation Methodology

Submission of a proposal indicates the proposer’s acceptance of the evaluation technique and the proposer’s recognition that some subjective judgments must be made by TTUHSC EP during the assigning of points.

4.3 Evaluation Criteria and Weights

4.1.1 Each proposal shall be evaluated on the ability to meet TTUHSC EP’s requirements and to provide the best value to TTUHSC EP.

4.1.2 The evaluation will be based on the following formula:

Criteria Weight

Experience with Contracts of similar scope 20

Experience with higher education institutions 5

Qualifications of the Proposer 20

Quality of resources available for delivering the Goods or Services

Ability, capacity, and skill of Proposer to provide the Services required

Pricing Proposal 25

4.4 Consideration of Additional Information

Consideration may also be given to any additional written information and comments that may serve to clarify the proposal information to TTUHSC EP.

4.5 Oral Presentations / Interviews

Upon completion of the initial review and evaluation of the proposals submitted, selected proposers may be invited to participate in oral presentations. Oral p resentations are an option of the evaluation team and may or may not be conducted; therefore, proposals should be complete when submitted by the deadline indicated in the Section 2.1 entitled “Submittal Deadline.”

4.6 Award Process

During the opening, proposals will be acknowledged publicly to identify the names of the proposers, but will be afforded security sufficient to preclude disclosure of the contents of the proposal, including prices or other information, prior to award. After opening, an award may be made on the basis of the proposals initially submitted, without discussion, clarification or modification, or on the basis of negotiation with any of the proposers or, at TTUHSC EP’s sole option and discretion, TTUHSC EP may discuss or negotiate all elements of the proposal with selected proposers which represent a competitive range of proposals. For purposes of negotiation, a competitive range of acceptable or potentially acceptable proposals may be established comprising the highest rated proposal(s).

4.7 Best and Final Offer

When deemed appropriate, after the submission of proposals but before the final selection of the successful proposal, TTUHSC EP may permit a proposer to revise its proposal in order for TTUHSC EP to obtain a best and final offer. TTUHSC EP will provide each proposer within the competitive range with an equal opportunity for discussion and revision of their proposal, and a proposer may elect not to amend their original proposal. TTUHSC EP is not bound to accept the best-priced proposal if that proposal is not the most advantageous to TTUHSC EP as determined by the evaluation team.

4.8 Award of Agreement

4.8.1 TTUHSC EP reserves the right to award an agreement for all or any portion of the requirements proposed by reason of this request, award multiple agreements, or to reject any and all proposals if deemed to be in the best interests of TTUHSC EP and to re-solicit for proposals, or temporarily or permanently abandon the solicitation. If TTUHSC EP awards an agreement, it will award the agreement to the proposer whose proposal is the most advantageous to TTUHSC EP, considering price and the evaluation factors set forth in this RFP.

4.8.2 TTUHSC EP intends to negotiate and award an agreement with the vendor submitting the proposal the evaluation committee determines best meets the system’s requirements and is considered to be the best value overall. The agreement is a non-exclusive agreement, and TTUHSC EP reserves the right to enter into one or more agreements with third parties covering the same or similar Services.

4.8.3 The proposer may submit its standard agreement for review by TTUHSC EP.

The agreement entered into by the parties shall consist of the RFP, the signed proposal submitted by the vendor, the specifications including all the modifications thereof, a written agreement, and purchase order(s), all of which shall be referred to collectively as the agreement documents.

4.8.4 TTUHSC EP reserves the right to add qualified vendors after the original RFP award(s) on an as needed basis if the existing award(s) does not meet the needs of TTUHSC EP. Additional vendors will be required to respond with information evidencing they meet all requirements and specifications of this RFP. TTUHSC EP reserves the right to final judgment in this regard.

4.8.5 Any resulting agreement may be subject to review and approval by The Board of Regents of Texas Tech University System (the “BOR”). If the BOR does not approve the agreement, then the agreement is null, void, and of no effect. Rules governing the approval and execution of contracts can be viewed here: The Rules & Regulations of the Board of Regents, Chapter 07 https://www.texastech.edu/board-of-regents/regents-rules/chapter-07-fiscal-management.pdf

4.8.6 TTUHSC is required under Texas Legislature House Bill 1295 (section 2252.908 of the Government Code) to request Ethics Commission Reporting from Suppliers with agreements that:

(1) requires an action or vote by the governing body of the entity or agency; or

(2) has a value of at least $1 million (value of an agreement is based on the amount of consideration received or to be received by the Supplier from TTUHSC).

The Business Entity must file Form 1295 electronically with the Texas Ethics Commission using the online filing application:

https://www.ethics.state.tx.us/filinginfo/1295/

4.8.7 The Proposer will be required to comply with any regulations relating to the protection of confidential and private information. Any employee working for the Proposer(s) is subject to all statutory prohibitions against the wrongful disclosure of confidential information that TTUHSC El Paso and TTUHSC El Paso employees are subject to. The Proposer’s employees will be subject to the same penalties for wrongful disclosure of information that would apply to an employee of TTUHSC El Paso.

SECTION 5 SPECIFICATIONS AND SCOPE OF WORK

5.1 General

The minimum requirements and the specifications for the Services, as well as certain requests for information to be provided by Proposer as part of its proposal, are set forth below. The successful Proposer is referred to as the “Supplier.”

5.2 Minimum Requirements

Each Proposal must include information that clearly indicates that the Proposer meets each of the following minimum qualification requirements, if applicable:

Proposer is current with the State of Texas Comptroller of Public Accounts (if applicable) https://comptroller.texas.gov/

Proposer can provide a Certificate of Franchise Tax status. (If applicable) https://ourcpa.cpa.state.tx.us/coa/Index.html

Proposer shall demonstrate evidence of certifications, permits, licenses, and insurances as appropriate to perform Services as required.

Current TTUHSC EP Insurance Requirements include, but are not limited to:

Workers’ Compensation Insurance with statutory limits, and Employer’s Liability

Insurance with

Limits of not less than $1,000,000 : Employers Liability - Each Accident $1,000,000

Employers Liability - Each Employee $1,000,000 Employers Liability - Policy Limit $1,000,000

Policies must include (a) Other States Endorsement to include TEXAS if business is domiciled outside the State of Texas, and (b) a waiver of all rights of subrogation and other rights in favor of TTUHSC EP.

Commercial General Liability Insurance with limits of not less than:

Each Occurrence Limit $1,000,000

Damage to Rented Premises $ 100,000

Medical Expenses (any one person) $ 10,000

Personal & Advertising Injury $1,000,000

General Aggregate $2,000,000

Products - Completed Operations Aggregate $2,000,000

Commercial Automobile Liability Insurance covering all owned, non-owned, or hired automobiles, with coverage for at least $1,000,000 Combined Single Limit Bodily

Injury and Property Damage;

Professional Liability Insurance with limits of not less than $1,000,000 per claim.

5.3 Additional Requirements Specific to this RFP

Proposer m u s t s u b m i t t h e f o l l o w i n g i n f o r m a t i o n a l s e c t i o n s a s p a r t o f P r o p o s e r ’ s proposal:

5.3.1. Experience and Performance

Provide written detail about corporate background and experience.

1. Proposer’s Services Provide a response on whether your firm intends to provide search firm services, locum tenens services, or both.

2. Proposer’s Experience and Qualifications

• Provide any and all lists of areas of specialization as applicable for your response:

o For providers of search firm services, provide a list of areas of search specialization (i.e. health care, academic, executive placement, etc.).

o For providers of locum tenens services, provide a list of areas of potential temporary placements (i.e physicians, dentists, advanced practice nurses, physician’s assistants, nurses, etc.)

• Provide a full description of each service you propose to provide, including a detailed description of any processes and/or management tools you intend to use. Include written detail documenting how your proposed service meets the requirements found in Section 5.4 Service Specifications. Your proposal should additionally address each of the following:

▪ Typical approach to key tasks to be performed.

▪ Typical project timeline identifying total number of weeks to complete.

▪ Typical listing of deliverables.

▪ Responsibilities of TTUHSC EP and Supplier.

• Please provide details on how your company monitors and measures

▪ Work quality

▪ Results

▪ Customer Satisfaction

3. References

TTUHSC EP is a State of Texas agency as well as an institution of higher education. Please describe your experiences in providing executive and professional level search services in such an environment.

5.4 Service Specifications

Search Firm Service Providers: TTUHSC EP is seeking to enter into non-exclusive contracts with established, qualified and experienced executive and professional recruitment search firms knowledgeable in issues related to the administration of public higher education, healthcare administration, and/or academic health center faculty searches in the fields of academic medicine, nursing, dentistry, and biomedical sciences.

Position searches that may be outsourced by TTUHSC El Paso include, but are not limited to, the following:

• Executive: President, Vice President, Provost, Dean, Associate Dean, Assistant Dean, Director, etc.

• Professional: Faculty or staff positions in the field of biomedical sciences, dentistry, medicine, and nursing

• Non-Physician providers: advanced practice nurses, physician assistants, nurse midwives, nurse anesthetists, sonographers, etc.

The services sought by TTUHSC EP are for the performance of numerous administrative, logistical, research, and support tasks in the recruitment of executive, professional and non-physician provider level positions throughout the institution.

These contracts are not intended to be contracts for consulting services subject to Texas Government Code Chapter 2254, Subchapter B. The Services will include one or more of the following:

• Assistance in advertising and marketing executive, professional and non-physician provider level position searches.

• Identification of a broad and qualified pool of talent for TTUHSC EP to consider as applicants for executive, professional and non-physician level positions.

• Assistance in the screening of potential applicants for the specific positions identified to be filled, to include eligibility for an unrestricted Texas professional license (as applicable), and development of candidate profiles that include comprehensive education experience and history of disciplinary actions or sanctions (licensing board, federal and state agency, or other sanctions) and relevant reference information.

• Assistance in maintaining communication with potential candidates to cultivate interest in a position and to keep candidates apprised of the search process and timelines.

• Coordination with candidates for compliance with university procedures, including application and EEO requirements, and university credentialing and onboarding procedures.

• Identification of salary ranges and typical benefits packages for similarly situated positions.

• Providing data and analytics regarding outreach, advertising, and marketing campaigns and candidate pools for each search and/or

Locum Tenens Service Providers: TTUHSC EP is seeking to enter into non-exclusive contracts with established, qualified and experienced locum tenens staffing agencies for the temporary placement of physicians, nurses, dentists, advanced practice nurses, physician’s assistants, and other professional/licensed health care providers in an academic health center for assignments on an as-needed basis.

Positions that may be staffed with locum tenens or temporary staffing by TTUHSC El Paso include, but are not limited to, the following:

• Professional: Positions in the field of biomedical sciences, dentistry, medicine, and nursing

• Non-Physician providers: advanced practice nurses, physician assistants, nurse midwives, nurse anesthetists, sonographers, dental hygienists, dental assistants, certified medical assistants, etc.

These contracts are not intended to be contracts for consulting services subject to Texas Government Code Chapter 2254, Subchapter B. The Services will include one or more of the following:

• Locating and presenting qualified and reputable providers to temporarily fill University positions

• Screening of potential providers for specific placements at University based on the assignment’s requirements, which may include but not be limited to possessing a current and unrestricted Texas professional license (as applicable), completion of education and postgraduate training requirements, board certification (as applicable), professional experience, verifiable references, clearance of a criminal background check, and lack of history of disciplinary actions or sanctions (including confirmation that provider is not listed as debarred, excluded, or otherwise ineligible for participation in federally funded programs)

• Providing all required licenses, certifications, credentials, malpractice insurance, and other documentation or requirements necessary to ensure provider fulfills the credentialing, privileging and billing provider requirements by TTUHSC EP and affiliated hospitals prior to beginning the assignment

• Coordinating with provider to communicate key information about the assignment, including timelines and University requirements

• Providing or arranging for professional liability coverage for agency’s provider(s)

• Arranging travel, housing and ground transportation for provider within limits of University’s allowable expenses

• Paying the provider directly for services provided to TTUHSC EP

• Requiring agency executive/professional/staff and provider to comply with all policies of TTUHSC EP and affiliated hospitals or facilities

Selection of a respondent as one of the successful Supplier(s) will pre-qualify such Supplier to provide such services, upon request by TTUHSC EP, with respect to future, specific executive and professional position(s). Selection as a Supplier and execution of an agreement between TTUHSC EP and Supplier does not guarantee that the Supplier will be requested to provide such services.

Each non-exclusive contract will be for an initial term ending August 31, 2027, with the possibility of five renewal terms of one year each at the option of TTUHSC EP.

TTUHSC EP does not represent or warrant that TTUHSC EP will seek such services from Supplier and TTUHSC EP specifically disclaims any such representations and warranties.

SECTION 6 PRICING SCHEDULE

Proposal of:

(Proposer Company Name)

Ref.: Recruitment Search Firms

RFP No.: RFP 774-214971517

Having carefully examined all the specifications and requirements of this RFP and any attachments thereto, the undersigned proposes to furnish the Services required pursuant to the above- referenced Request for Proposal upon the terms quoted below.

6.1 Pricing for Services Offered:

Please submit a detailed cost proposal that addresses each of the following items.

Pricing should be based on firm, fixed rates for the duration of the contract term.

6.1.1 Please provide the rate or other method of calculating the fee to be paid for search firm and/or locum tenens services

6.1.1.1 For search firm services, please provide the flat rate or other method of calculating the fee to be paid for each search and placement (percentage of hired executive’s salary, flat rate, etc.).

6.1.1.2 For locum tenens services, please provide the fee schedule or other method of calculating the fee to be paid for each locum tenens/temporary provider’s services (daily rate, hourly rate, etc.) and include a permanent placement fee, if applicable

6.1.2 As noted in the Service Specifications in Section 5.4 above, the term of the non-exclusive contract will be for a term ending on August 31, 2031, with the possibility of five renewal terms of one year each. Please state the percentage increase, if any, to be charged during the renewal term(s), if any, for the fees identified in Section 6.1.1.

6.1.3 Please provide details regarding your policy for client billable reimbursable expenses for travel (i.e., airfare, lodging, per diem). Please identify any additional expenses that you consider client reimbursable. If you intend to bill separately for copies, delivery services, and other administrative charges, please itemize the unit costs for such items. No charges will be allowed for items not listed on your pricing schedule. Note: as a State of Texas agency, TTUHSC EP adheres to the reimbursement guidelines established under the State’s travel regulations which are available at https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php.

Respectfully submitted, Proposer: ______________________

By: ____________________________ (Authorized Signature for Proposer)

Name: ________________________

Title: _________________________

Date: _________________________

SECTION 7 GENERAL TERMS AND CONDITIONS

The terms and conditions contained in the attached Agreement (ref. APPENDIX A) or, in the sole discretion of TTUHSC EP, terms and conditions substantially similar to those contained in the Agreement, will constitute and govern any agreement that results from this RFP. If Proposer takes exception to any terms or conditions set forth in the Agreement, Proposer will submit a list of the exceptions as part of its proposal. Proposer’s exceptions will be reviewed by TTUHSC EP and may result in disqualification of Proposer’s proposal as non-responsive to this RFP. If Proposer’s exceptions do not result in disqualification of Proposer’s proposal, then TTUHSC EP may consider Proposer’s exceptions when TTUHSC EP evaluates the Proposer’s proposal.

TEXAS TECH HEALTH EL PASO PURCHASE ORDER TERMS AND CONDITIONS

Appendix A

Sample Agreement https://www.texastech.edu/offices/risk-management/

APPENDIX B EXECUTION OF OFFER

THIS EXECUTION OF OFFER MUST BE COMPLETED, SIGNED AND RETURNED WITH PROPOSER'S PROPOSAL.

FAILURE TO COMPLETE, SIGN AND RETURN THIS EXECUTION OF OFFER WITH THE PROPOSER’S PROPOSAL MAY

RESULT IN THE REJECTION OF THE PROPOSAL.

1.1 By signature hereon, Proposer represents and warrants the following:

1.1.1 Proposer acknowledges and agrees that (1) this RFP is a solicitation for a proposal and is not a contract or an offer to contract;

(2) the submission of a proposal by Proposer in response to this RFP will not create a contract between TTUHSC EP and Proposer; (3) TTUHSC EP has made no representation or warranty, written or oral, that one or more contracts with

TTUHSC EP will be awarded under this RFP; and (4) Proposer will bear, as its sole risk and responsibility, any cost arising from Proposer’s preparation of a response to this RFP.

1.1.2 Proposer is a reputable company that is lawfully and regularly engaged in providing the Services.

1.1.3 Proposer has the necessary experience, knowledge, abilities, skills, and resources to provide the Services.

1.1.4 Proposer is aware of, is fully informed about, and is in full compliance with all applicable federal, state and local laws, rules, regulations and ordinances.

1.1.5 Proposer understands (i) the requirements and specifications set forth in this RFP and (ii) the terms and conditions set forth in the Agreement under which Proposer will be required to operate.

1.1.6 If selected by TTUHSC EP, Proposer will not delegate any of its duties or responsibilities under this RFP or the Agreement to any sub-Supplier, except as expressly provided in the Agreement.

1.1.7 If selected by TTUHSC EP, Proposer will maintain any insurance coverage as required by the Agreement during the term thereof.

1.1.8 All statements, information and representations prepared and submitted in response to this RFP are current, complete, true and accurate. Proposer acknowledges that TTUHSC EP will rely on such statements, information and representations in selecting Supplier. If selected by TTUHSC EP, Proposer will notify TTUHSC EP immediately of any material change in any matters with regard to which Proposer has made a statement or representation or provided information.

1.1.9 PROPOSER WILL DEFEND WITH COUNSEL APPROVED BY TTUHSC EP, INDEMNIFY, AND HOLD HARMLESS TTUHSC EP, THE TEXAS TECH UNIVERSITY SYSTEM, THE STATE OF TEXAS, AND ALL OF THEIR REGENTS, OFFICERS, AGENTS AND

EMPLOYEES, FROM AND AGAINST ALL ACTIONS, SUITS, DEMANDS, COSTS, DAMAGES, LIABILITIES AND OTHER CLAIMS OF

ANY NATURE, KIND OR DESCRIPTION, INCLUDING REASONABLE ATTORNEYS’ FEES INCURRED IN INVESTIGATING, DEFENDING OR SETTLING ANY OF THE FOREGOING, ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM ANY

NEGLIGENT ACTS OR OMISSIONS OR WILLFUL MISCONDUCT OF PROPOSER OR ANY AGENT, EMPLOYEE, SUBSUPPLIER, OR

SUPPLIER OF PROPOSER IN THE EXECUTION OR PERFORMANCE OF ANY CONTRACT OR AGREEMENT RESULTING FROM THIS

RFP.

1.1.10 Pursuant to Sections 2107.008 and 2252.903, Government Code, any payments owing to Proposer under any contract or agreement resulting from this RFP may be applied directly to any debt or delinquency that Proposer owes the State of

Texas or any agency of the State of Texas regardless of when it arises, until such debt or delinquency is paid in full.

1.2 By signature hereon, Proposer offers and agrees to furnish the Services to TTUHSC EP and comply with all terms, conditions, requirements and specifications set forth in this RFP.

1.3 By signature hereon, Proposer affirms that it has not given or offered to give, nor does Proposer intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with its submitted proposal. Failure to sign this Execution of Offer, or signing with a false statement, may void the submitted proposal or any resulting contracts, and the Proposer may be removed from all proposal lists at TTUHSC EP.

1.4 By signature hereon, Proposer certifies that it is not currently delinquent in the payment of any taxes due under Chapter 171, Tax Code, or that Proposer is exempt from the payment of those taxes, or that Proposer is an out-of-state taxable entity that is not subject to those taxes, whichever is applicable. A false certification will be deemed a material breach of any resulting contract or agreement and, at TTUHSC EP's option, may result in termination of any resulting contract or agreement.

1.5 By signature hereon, Proposer hereby certifies that neither Proposer nor any firm, corporation, partnership or institution represented by Proposer, or anyone acting for such firm, corporation or institution, has violated the antitrust laws of the State of Texas, codified in Section 15.01, et seq., Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the proposal made to any competitor or any other person engaged in such line of business.

1.6 By signature hereon, Proposer certifies that the individual signing this document and the documents made a part of this RFP, is authorized to sign such documents on behalf of Proposer and to bind Proposer under any agreements and other contractual arrangements that may result from the submission of Proposer’s proposal.

1.7 By signature hereon, Proposer certifies as follows:

"Under Section 231.006, Family Code, relating to child support, Proposer certifies that the individual or business entity named in the

Proposer’s proposal is not ineligible to receive the specified contract award and acknowledges that any agreements or other contractual arrangements resulting from this RFP may be terminated if this certification is inaccurate."

[Vendor] certifies this [Agreement] is not prohibited under Tex. Gov’t Code §2261.252(b) and agrees that if [Vendor’s] certification is or becomes untrue, this [Agreement] is void, and [Vendor] will not seek and waives its right to seek any legal or equitable remedy for past or future performance under this [Agreement], including damages, whether under breach of contract, unjust enrichment, or any other legal theory; specific performance; and injunctive relief.

1.8 By signature hereon, Proposer certifies that (i) no relationship, whether by blood, marriage, business association, capital funding agreement or by any other such kinship or connection exists between the owner of any Proposer that is a sole proprietorship, the officers or directors of any Proposer that is a corporation, the partners of any Proposer that is a partnership, the joint venturers of any Proposer that is a joint venture or the members or managers of any Proposer that is a limited liability company, on one hand, and an employee of any component of The Texas Tech University System, on the other hand, other than the relationships which have been previously disclosed to TTUHSC EP in writing; (ii) Proposer has not been an employee of any component institution of The Texas

Tech University System within the immediate twelve (12) months prior to the Submittal Deadline; and (iii) no person who, in the past four (4) years served as an executive of a state agency was involved with or has any interest in Proposer’s proposal or any contract resulting from this RFP (ref. Section 669.003, Government Code). All disclosures by Proposer in connection with this certification will be subject to administrative review and approval before TTUHSC EP enters into a contract or agreement with

Proposer.

1.9 By signature hereon, Proposer certifies that in accordance with Section 2155.004, Government Code, no compensation has been received for its participation in the preparation of the requirements or specifications for this RFP. In addition, Proposer certifies that an award of a contract to Proposer will not violate Section 2155.006, Government Code, prohibiting TTUHSC EP from entering into a contract that involves financial participation by a person who, during the previous five years, has been convicted of violating federal law or assessed a penalty in a federal civil or administrative enforcement action in connection with a contract awarded by the federal government for relief, recovery, or reconstruction efforts as a result of Hurricane Rita, Hurricane Katrina, or any other disaster occurring after September 24, 2005. Pursuant to Sections 2155.004 and 2155.006, Government Code, Proposer certifies that Proposer is not ineligible to receive the award of or payments under the Agreement and acknowledges that the Agreement may be terminated and payment withheld if these certifications are inaccurate.

1.10 By signature hereon, Proposer certifies its compliance with all federal laws and regulations pertaining to Equal Employment

Opportunities and Affirmative Action.

1.11 By signature hereon, Proposer represents and warrants that all products and services offered to TTUHSC EP in response to this RFP meet or exceed the safety standards established and promulgated under the Federal Occupational Safety and Health Law (Public Law

91-596) and the Texas Hazard Communication Act, Chapter 502, Health and Safety Code, and all related regulations in effect or proposed as of the date of this RFP.

1.12 Proposer will and has disclosed, as part of its proposal, any exceptions to the certifications stated in this Execution of Offer. All such disclosures will be subject to administrative review and approval prior to the time TTUHSC EP makes an award or enters into any contract or agreement with Proposer.

1.13 TEXAS EXECUTIVE ORDER NO. GA-48

Pursuant to Executive Order No GA—48, the Contractor certifies IF THE Contractor fulfills this purchase order that it, and, if applicable, its holding companies or subsidiaries, are not:

a. Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or

b. Listed in Section 1260H of the 2021 NDAA; or

c. Owned by the government of a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4; or

d. Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce's foreign adversaries list under 15 C.F.R. § 791.4.

HB 130 – VENDOR CERTIFICATIONS: PROHIBITED USE OF CERTAIN GENOME SEQUENCERS AND

TECHNOLOGY

Pursuant to Texas Health and Safety Code, Chapter 174, to the extent Contractor uses or sells to University a genome sequencer or software for human genome sequencing in its performance of this Agreement, Contractor certifies that it is not: (1) a foreign adversary, as defined in Chapter 174, Texas Health and Safety Code; (2) a state-owned enterprise of a foreign adversary; (3) a company or nonprofit organization domiciled within the borders of a country that is a foreign adversary; or (4) an owned or controlled subsidiary or affiliate of a company or nonprofit organization domiciled within the borders of a country that is a foreign adversary.

Contractor agrees…