Residential Property Manager

The Washington State Department of Natural Resources (DNR) is initiating a Request for Qualifications and Quotations (RFQQ) to solicit proposals from residential property management firms to manage two specific residential properties located in Pasco, Washington. The properties are situated at 875 Alderson Road and 552 Kahlotus Road, and the selected property manager will be responsible for comprehensive property management services including day-to-day operational tasks, facilities maintenance, financial management, reporting, administrative duties, marketing, and leasing. Qualified firms must be licensed real estate brokers in Washington State, possess a minimum of five years' experience managing at least two residential properties, and be located within 90 miles of the Pasco properties. Key procurement dates include proposal submissions due by March 20, 2025, an evaluation period from March 21-26, 2025, announcement of the apparent successful bidder on March 27, 2025, and contract commencement on April 17, 2025. The contract term is six years with an option for one additional one-year extension, and bidders will be evaluated based on their qualifications, experience, and proposed management approach.

The solicitation includes specific set-aside preferences for small businesses, veteran-owned businesses, and firms without mandatory arbitration clauses. Prospective contractors must provide substantial insurance coverage, including $5 million in commercial general liability, $2 million in errors and omissions insurance, and establish a dedicated bank account in DNR's name. The property manager will be compensated through a monthly management fee (to be specified in bids), hourly rates for lease negotiations and construction supervision, and will be responsible for collecting back rents dating to January 1, 2021. While a specific total contract value is not explicitly stated, the six-year contract with potential extension suggests a significant ongoing management opportunity. The DNR will require detailed financial reports and budgets from the selected property management firm, indicating a comprehensive and transparent approach to managing these residential properties. Interested firms must carefully review the full solicitation document and ensure they meet all qualifications and requirements before submitting a proposal.