Proofreader/AP Style Advisor/Editor

The Oregon Forest Resources Institute (OFRI) has issued a Request for Proposals (RFP) for a Proofreader/AP Style Advisor/Editor through OregonBuys Bid Number S-62800-00014366. The contract seeks a professional to review content for OFRI's printed materials and online publications, ensuring grammar, spelling, and style consistency with the Associated Press Stylebook for audiences including the public, forest landowners, and K-12 students. Proposers must have a minimum of ten years' experience in proofreading and editing, with the successful bidder working remotely and occasionally meeting in Portland. The evaluation process will assess proposals based on 130 total possible points, with 90 points allocated to technical criteria such as proofreading experience, AP Style editing skills, clarity and readability, knowledge of natural resources, and local meeting availability. An additional 40 points will be awarded for references (20 points) and cost (20 points). The RFP was issued on July 16, 2025, with proposals due by August 18, 2025, at 2:00 PM Pacific Time. The initial contract term is anticipated to be five years, with options to renew for two additional five-year extensions, potentially resulting in a total contract duration of fifteen years.

The agency encourages participation from small businesses, including those certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), such as disadvantaged, minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Proposers are required to complete a COBID Certification Outreach Plan, detailing their intentions to engage certified firms in subcontracting roles. The contract includes comprehensive legal provisions, insurance requirements, and performance standards, with monthly invoicing based on completed and accepted deliverables. While specific budget details are not explicitly stated, the contract involves hourly compensation for editorial services, with travel expenses excluded. The procurement process emphasizes transparency, ethical business conduct, and legal compliance, requiring vendors to submit various certification documents including a Disclosure Exemption Affidavit, Proposer Information and Certification Sheet, and a Responsibility Inquiry form. The successful contractor will be expected to provide editorial services across various OFRI publications, ensuring high-quality, consistent content that meets the organization's specific style guidelines and communication objectives.