Intent to Award Post on OregonBuys.pdf

To: Proposers

From: Kathy Storm, Director of Business Operations

Date: September 2, 2025

Re: Intent to Award Contract: OregonBuys Bid #S-62800-00014366 Proofreader/AP Style

Advisor/Editor

The State of Oregon, acting by and through its Oregon Forest Resources Institute (OFRI), has completed evaluation of the proposals submitted in response to the above-mentioned OregonBuys Bid #S-62800- 00014366. The intent to award goes to Word Jones Writing & Editing LLC. Attached to this memo are the following documents:

• Accepted and rejected proposals; and

• Scoring matrix.

Re-stated below is the process as to the intent to award and how to protest the intent to award found in Section 4 of the RFP.

An Affected Proposer shall have 7 calendar days from the date of the Intent to Award notice to file a Written protest. A Proposer is an Affected Proposer only if the Proposer would be eligible for Contract award in the event the protest was successful and is protesting for one or more of the following reasons as specified in ORS 279B.410:

• All higher ranked Proposals are non-Responsive.

• Agency has failed to conduct an evaluation of Proposals in accordance with the criteria or process described in the RFP.

• Agency abused its discretion in rejecting the protestor’s Proposal as non-Responsive.

• Agency’s evaluation of Proposal or determination of award otherwise violates ORS Chapter 279B or

ORS Chapter 279A.

Protests must:

• Be delivered to the SPC via email

• Reference the RFP number

• Identify Proposer’s name and contact information

• Be signed by an authorized representative

• Specify the grounds for the protest

• Be received within 7 calendar days of the Intent to Award notice

OFRI SPC will address all protests within a reasonable time and will issue a Written decision to the respective Proposer. Protests that do not include the required information may not be considered by

OFRI SPC.

PROPOSAL RANKING

Proposer Total Score Word Jones Writing & Editing LLC 113.5 William Walters 112.6 Blue Ridge Strategies 106.3 Petals to Protons Technical Writing and Editing 92.4 Schatz Publishing Group 92.3 PacWest Resources 87.9 Liberum, LLC 76.5 Literary Stylist LLC 65.7 TalentMEDIA Services 49.2

If your firm is an affected Proposer as detailed in the RFP Section 4 and your firm submits a written protest, it must specify the grounds upon which the protest is based. The protest must be received no later than 5:00 p.m. Pacific Time Monday, September 8. OFRI will not consider protests received after this date and time. Protests must be emailed to storm@ofri.org.

OFRI appreciates the time and effort your firm took to respond to the RFP. If you have any questions, please contact me.

Oregon Forest Resources Institute OregonBuys Bid #S-62800-00014366

Proofreader/AP Style Advisor/Editor RFP

Proposer Proposal Accepted (Y/N) Rejection Reason

Blue Ridge Strategies Y

Docufense LLC N Pricing included in proposal*

Fertile Ground Communications N Pricing included in proposal*

Liberum, LLC Y

Literary Stylist LLC Y

PacWest Resources Y

Petals to Protons Technical Writing and Editing Y

Schatz Publishing Group Y

TalentMEDIA Services Y

William Walters Y

Word Jones Writing & Editing

LLC Y

*Section 3.3.3 of the RFP: “Submit a Price Proposal (Attachment E) stating the project cost, including all expenses. Submit as a separate file. Do not include pricing in the technical proposal.”

Pricing Pricing Pricing Pricing Pricing Pricing Pricing Pricing Pricing

Ev al ua to r

1 2 3 Ev al ua to r

1 2 3

Ev al ua to r

1 2 3

Ev al ua to r

1 2 3

Ev al ua to r

1 2 3

Ev al ua to r

1 2 3

Ev al ua to r

1 2 3

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3.5.2.1 16 15 15 3.5.2.1 13 15 15 3.5.2.1 6 12 12 3.5.2.1 8 14 20 3.5.2.1 13 20 20 3.5.2.1 16 15 18 3.5.2.1 7 6 18 3.5.2.1 17 20 18 3.5.2.1 20 18 20

3.5.2.2 22 20 17 3.5.2.2 17 16 16 3.5.2.2 9 10 8 3.5.2.2 15 16 25 3.5.2.2 0 16 23 3.5.2.2 18 25 25 3.5.2.2 14 8 17 3.5.2.2 23 25 24 3.5.2.2 25 25 25

3.5.2.3 12 12 15 3.5.2.3 15 15 15 3.5.2.3 2 6 7 3.5.2.3 2 12 20 3.5.2.3 12 15 20 3.5.2.3 14 13 20 3.5.2.3 6 6 13 3.5.2.3 19 15 19 3.5.2.3 20 16 20

3.5.2.4 20 20 20 3.5.2.4 12 6 12 3.5.2.4 0 6 0 3.5.2.4 20 20 20 3.5.2.4 18 12 19 3.5.2.4 13 6 20 3.5.2.4 1 0 2 3.5.2.4 15 12 14 3.5.2.4 17 20 18

3.5.2.5 5 3 5 3.5.2.5 5 4 5 3.5.2.5 0 0 0 3.5.2.5 5 5 5 3.5.2.5 5 3 5 3.5.2.5 5 2 5 3.5.2.5 5 0 0 3.5.2.5 5 5 5 3.5.2.5 5 5 5 Sub -Total 75 70 72 Sub -Total 62 56 63 Sub -Total 17 34 27 Sub -Total 50 67 90 Sub -Total 48 66 87 Sub -Total 66 61 88 Sub -Total 33 20 50 Sub -Total 79 77 80 Sub -Total 87 84 88

1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3

20.0 20.0 20.0 20.0 20.0 0.0 20.0 19.0 20.0 20.0 20.0 0.0 20.0 20.0 20.0 20.0 20.0 0.0 20.0 0.0 0.0 20.0 18.0 20.0 20.0 19.0 19.0

113.5

Score References

Avg Sub -Total 19.3

TOTAL SCORE

Word Jones Writing & Editing LLC

7.8

Score General Qualifications

Avg Total 86.3

RFP #S-62800-00014366 Proofreader/AP Style Advisor/Editor

Blue Ridge Strategies Liberum, LLC Literary Stylist LLC PacWest Resources Petals to Protons Technical Writing and Editing Schatz Publishing Group TalentMEDIA Services William Walters

7.3 8.2 14.6

Score Score Score Score Score Score

14.0 2.8 20.0 5.6 5.4

26.0

Score Score General Qualifications General Qualifications General Qualifications General Qualifications General Qualifications General Qualifications General Qualifications General Qualifications

Avg Total 72.3 Avg Total 60.3 Avg Total Avg Total 34.3 Avg Total Score Score Score Score Score

Avg Total 69.0 Avg Total 67.0

References References References References References

Se ct io n

3.

.2 .1

20.0 Avg Sub -Total 13.3 Avg Sub -Total 19.7 Avg Sub -Total 13.3 Avg Sub -Total

78.7Avg Total 71.7

Score Score Score References References References

49.2 112.6106.3 76.5 65.7 87.9 92.4 92.3

19.3

TOTAL SCORE TOTAL SCORE TOTAL SCORE TOTAL SCORE TOTAL SCORE TOTAL SCORE TOTAL SCORE TOTAL SCORE

20.0 Avg Sub -Total 13.3 Avg Sub -Total 6.7 Avg Sub -TotalAvg Sub -Total