Precision Approach Path Indicator (PAPI) Navigational Aid Systems on Runways 7, 25, and 29

The City of New Smyrna Beach is soliciting sealed bids through Invitation to Bid (ITB 15-26-AIR) for the construction and installation of Precision Approach Path Indicator (PAPI) Navigational Aid Systems on Runways 7, 25, and 29 at New Smyrna Beach Airport in Volusia County, Florida. The project encompasses removal and replacement of PAPI lighting systems on three runways, installation of four-box PAPI systems at each runway end, electrical vault upgrades, homerun cabling and duct bank installation, tree clearing operations, emergency backup generator replacement, concrete maintenance pad construction, and site restoration. Qualified and licensed contractors must demonstrate a minimum of five years of experience on similar airport lighting projects, provide references for at least five completed projects within the last five years, maintain active Florida Department of State registration and professional licenses, and possess the financial capacity and equipment necessary to execute the work. Key qualifications include on-site electrical supervision with minimum five years of supervisory experience on comparable airfield lighting projects and electricians with minimum four years of construction or maintenance experience on airfield lighting systems. The scope is organized into five concurrent work areas with specific durations: Runways 7-25 closure for 21 consecutive calendar days (Monday-Friday, 7:00 a.m. to 5:00 p.m.), Runway 11-29 closure for 14 consecutive calendar days, overall project completion within 60 consecutive calendar days, and liquidated damages of $1,500 per day for completion delays. The pre-bid meeting is scheduled for May 7, 2026 at 11:00 a.m. via Microsoft Teams (non-mandatory), with a site visit on May 11, 2026 at 2:00 p.m. at the airport (non-mandatory). Written questions must be submitted by May 19, 2026 at 5:00 p.m., sealed bids are due through the City's eProcurement Portal by May 29, 2026 at 5:00 p.m., and the bid opening is scheduled for June 1, 2026 at 9:00 a.m. via Microsoft Teams. Contractor must commence work within ten calendar days of receiving the Notice to Proceed and achieve substantial completion within 90 consecutive calendar days thereafter, with final completion within 120 days. Award will be made to the lowest responsive and responsible bidder, contingent upon receipt of bids and funding availability.

The contract is subject to Disadvantaged Business Enterprise (DBE) participation requirements under 49 CFR Part 26, and the City of New Smyrna Beach encourages participation from all qualified firms regardless of business size or ownership status. The project is partially funded by the Federal Aviation Administration (FAA), Florida Department of Transportation (FDOT), and New Smyrna Beach Municipal Airport local funds, requiring compliance with federal contract provisions including Buy American preferences for iron, steel, and manufactured goods, Davis-Bacon prevailing wage rate determinations for all laborers and mechanics, Civil Rights assurances under Title VI, OSHA safety standards, the Copeland Anti-Kickback Act, and the Contract Work Hours and Safety Standards Act. No incumbent vendors or current contractors are identified in the procurement documents. Bidders must submit a bid bond equal to 10 percent of the total bid amount and, upon bid acceptance, provide payment and performance bonds each equal to 100 percent of the contract price within 14 days. Required insurance includes commercial general liability of $1,000,000 per occurrence, automobile liability of $1,000,000 per occurrence, and worker's compensation as required by Florida statute. The contract includes a one-year warranty for all materials, equipment, and workmanship, and a four-year warranty for LED fixtures. No specific budget or award value is disclosed in the procurement documents; however, the contract price will be established through competitive sealed bidding with mobilization costs capped at 10 percent of the total project cost.