Overhead/Security Doors Maintenance, Repair and Replacement

Pinellas County is seeking a contractor for Overhead/Security Doors Maintenance, Repair and Replacement Services through Invitation to Bid #25-0779-ITB, which will serve all county departments across multiple facilities. The comprehensive contract covers routine maintenance, new installations, repairs, and replacements for manual and powered overhead/security doors at 42 locations spanning eight categories, including Real Estate Management, Detention Facilities, Utilities, and St. Petersburg Clearwater International Airport. The solicitation requires the selected contractor to perform semi-annual preventive maintenance and inspections, maintain properly stocked service vehicles, and respond to emergency calls within two hours and routine repair requests within 24 hours. Contractors must provide all consumable materials, replacement parts, conduct employee background checks, and offer picture identification badges. The bid documents were released on July 7, 2025, with proposals due electronically via OpenGov by July 29, 2025, at 3:00 pm. The contract term is 60 months, with pricing subject to annual adjustments not exceeding the average Consumer Price Index (CPI) or 5%, whichever is less.

The procurement includes several mandatory compliance requirements, including executing affidavits related to foreign countries of concern, human trafficking, and common carrier attestations. The contract does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The total estimated contract value is $300,000, which includes $180,000 for repair parts and $120,000 for replacement doors, with an estimated 2,200 hours of normal work and 600 hours of emergency/overtime services. Contractors must provide a minimum one-year warranty on all equipment and work, and the county reserves the right to seek competitive pricing for new installations and replacements. The pricing structure will be based on the contractor's submitted unit prices, with no guaranteed minimum quantity of services during the contract period. Successful bidders must demonstrate the capability to service doors across various locations in Clearwater, Largo, Palm Harbor, St. Petersburg, Tarpon Springs, and Oldsmar, totaling 297 doors across different facility types.