Pre-qualification for door replacement services

Palm Beach County Board of County Commissioners is issuing a Request for Pre-Qualification (RPQ) for door replacement services to establish a pre-qualified vendor list for a 60-month term contract. The procurement seeks vendors capable of replacing both mechanized doors (revolving, sliding, swinging) and non-mechanized doors (fire-rated, panel, metal, wood) at various county locations, excluding work that alters life safety plans or fire ratings. The solicitation is divided into three lots: Lot 1 covers countywide service excluding the Glades and airports, Lot 2 covers the Glades area west of 20 mile bend, and Lot 3 covers Palm Beach International Airport. Pre-qualified vendors must hold either a General Contractor or Window and Door Contractor license from the State of Florida or Palm Beach County, provide three professional references demonstrating similar work within the past three years, maintain specified insurance coverage ($500,000 Commercial General Liability and Business Auto Liability for Lots 1 and 2, and $5,000,000 for Lot 3), and submit documentation of financial stability. Individual projects are limited to $99,999, with projects at or exceeding $100,000 requiring separate formal competitive sealed bid processes. The initial submission deadline was December 1, 2022, with provisions for new vendor applications thereafter; mandatory site inspections are required for each project, and vendors failing to attend will be ineligible for award. All work must comply with federal, state, and local codes, with vendors responsible for obtaining building permits for projects exceeding $1,000 (permit costs paid by the County), and a 90-day labor warranty plus factory/manufacturer warranty on all materials and equipment are required.

The solicitation is subject to Palm Beach County's Equal Business Opportunity (EBO) Ordinance with Small, Minority, and Women-owned Business (S/M/WBE) participation goals applied on a project-by-project basis; only firms certified by Palm Beach County at the time of solicitation opening are eligible to meet the established OEBO Affirmative Procurement Initiative (API). Pricing shall be submitted on a project-by-project basis as a lump sum including all labor, materials, equipment, and services necessary for complete door replacement work. The anticipated total contract value over the 60-month period is $330,000, though this represents the cumulative budget across all lots and projects, with individual project caps at $99,999. Pre-qualified vendors will be evaluated based on their qualifications, experience, licensing, insurance documentation, and financial capacity, with approval allowing them to participate in subsequent bid solicitations for specific door replacement projects. No incumbent vendors or current contractors are identified in the solicitation documents. Interested contractors must carefully review all solicitation amendments (including Amendment 2 and subsequent modifications) to ensure compliance with current requirements for pre-qualification eligibility.