Ongoing and as-needed utilities billing paper

Pasco County, Florida is seeking vendors through an Invitation for Bid (IFB) for ongoing and as-needed utilities billing paper for water, wastewater, and reclaimed water bills. The procurement seeks to contract with one or more vendors to supply an estimated 1,600,000 sheets of 8 1/2 x 11 cut sheet paper annually, with specific technical requirements including 90 gm2 (24 lb) mocr paper that is laser printer compatible and micro-perforated. The contract term will run from October 1, 2022, through September 30, 2025, with potential for two optional one-year renewals. Sealed bids will be received until 2:00 p.m. on Tuesday, August 2, 2022, at the Pasco County Purchasing Department. Evaluation will focus on determining the lowest responsive, responsible bidder based on total bid pricing, with quarterly shipments of approximately 400,000 sheets required and delivery expected within 14-18 days after order placement. Vendors must provide inside hand delivery with no forklift or loading dock available, and payment will be processed after each shipment is inspected for quality.

The solicitation allows for multiple award contracts, meaning Pasco County reserves the right to award non-exclusive contracts to multiple contractors. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid does emphasize local vendor preferences. Contractors must comply with E-Verify requirements and maintain a drug-free workplace. The bid includes provisions for potential price adjustments based on the Consumer Price Index (CPI), which could impact long-term contract pricing. Though a specific budget range is not disclosed, the estimated annual usage of 1,600,000 sheets suggests a potentially significant contract value. The county maintains flexibility to add or delete items as deemed in its best interest, and the multi-year contract structure with optional renewals provides potential stability for selected vendors. Interested bidders should carefully review all specifications and compliance requirements in the detailed solicitation document.