Facilities Management Data Collection Services IDIQ RFP

Texas State University has issued a Request for Proposal (RFP #754-FM DATA COLLECTION IDIQ-2026) for an Indefinite Delivery Indefinite Quantity (IDIQ) contract to procure Facilities Management (FM) Data Collection Services. The University seeks qualified vendors with expertise in Building Information Modeling (BIM) to provide FM data collection services for new building construction, major renovations, infrastructure projects, and miscellaneous capital improvement initiatives on an as-needed basis. Deliverables include comprehensive BIM-based data collection across various project types with anticipated short durations and expedited completion dates. Qualified respondents must demonstrate expertise in FM data collection methodologies, relevant project experience, and the ability to deploy qualified personnel across multiple position levels, including Principal-in-Charge, Senior Project Manager, Project Manager, Senior Technician, Technician II, Technician I, and Clerical staff. Proposals will be evaluated on a weighted basis of 60 percent for methodology, qualifications, and quality, and 40 percent for cost. The proposal submission deadline is March 24, 2026, at 2:00 p.m. Central Time at the Texas State University Facilities Planning, Design, and Construction office in San Marcos, Texas. Questions regarding the RFP must be submitted by February 26, 2026, at 12:00 p.m. Central Time, and the anticipated contract execution date is April 13, 2026, with service commencement on the same date.

Respondents must comply with VetHUB (Veteran Heroes United in Business) subcontracting requirements and submit a separate sealed VetHUB Subcontracting Plan as part of their proposal package. The submission requirements include four identical paper copies plus one electronic version on a USB flash drive, with qualifications, scope of work, and pricing submitted in three separately sealed envelopes. Vendors must maintain Professional Liability Insurance with limits of $1,000,000 per claim and $1,000,000 aggregate, along with standard commercial general liability, workers' compensation, and automobile liability coverage. Pricing shall be submitted on an hourly basis according to the fee schedule provided in Exhibit B, with reimbursable expenses for travel and lodging adhering to State of Texas rates and payment terms established at Net 30 days in accordance with Texas Government Code Chapter 2251. The total contract value is capped at $3,000,000.00 for the life of the agreement, which consists of an initial one-year term with three optional one-year renewal periods. The University reserves the right to accept or reject any proposals and has not guaranteed any minimum or maximum project volumes under this IDIQ contract.