Moving Services
Closed State & local contract opportunity Posted
- Solicitation number
- RFB No. 2026-017
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
- UNSPSC code
Opportunity details come from townofpalmbeach.bonfirehub.com. Updated .
About this opportunity
The Town of Palm Beach, Florida is soliciting competitive bids through Request for Bid No. 2026-017 for comprehensive moving services within Palm Beach County. The procurement seeks qualified contractors to provide all necessary labor, equipment, vehicles, and materials to relocate equipment and furnishings from governmental offices and facilities, as well as conduct monthly pickups of surplus items throughout the Town. Deliverables include the movement of desks, chairs, tables, filing cabinets, recreational equipment, information technology equipment, and miscellaneous items, with work performed during standard business hours (Monday through Friday, 7:30 AM to 4:00 PM) and billed from arrival at the origin site to departure at the destination site, including a one-hour daily travel time allowance. Contractors must provide at least three current professional references from comparable projects completed within the last three years and demonstrate a minimum of three years of experience with municipal or commercial contracts. All personnel must be direct employees of the successful vendor with no contract labor, day laborers, or subcontracting permitted without written Town approval; employees are required to wear uniforms clearly identifying the company, with name tags preferred and safety vests meeting FDOT standards for roadside work. The bid submission deadline is May 12, 2026, with a non-mandatory pre-bid meeting scheduled via Microsoft Teams (details available in the solicitation documents); bids must be submitted online through Euna Procurement (Bonfire), the Town's eProcurement platform. Award will be made to the lowest responsive and responsible bidder, with evaluation criteria emphasizing contractor qualifications, experience, and compliance with all Town specifications.
The solicitation does not identify any set-aside designations for disadvantaged businesses, women-owned enterprises, or other protected classifications, meaning the procurement is open to all qualified vendors meeting the stated requirements. However, all bidders must comply with extensive compliance certifications including E-Verify employment verification, foreign entity and human trafficking affidavits, scrutinized company certifications confirming non-participation in boycotts of Israel and non-business relationships with sanctioned nations, drug-free workplace certifications, and public records compliance obligations. Contractors are required to obtain and maintain comprehensive insurance coverage prior to commencing work, including $1,000,000 per occurrence/$2,000,000 aggregate Commercial General Liability, $1,000,000 Business Auto Liability, and statutory Workers' Compensation with $100,000/$500,000 Employers Liability; certificates of insurance must be submitted at least 30 business days before contract commencement. The procurement documents do not specify the total contract value, budget range, contract term duration, renewal options, or information regarding any incumbent contractor, making it necessary for interested bidders to contact the Town of Palm Beach Purchasing Division at 561-838-5406 or www.townofpalmbeach.com for additional financial and contract term details.
Opportunity text
The Town of Palm Beach, Florida ("The Town") is hereby requesting competitive bids from qualified Contractor(s) to provide moving services within Palm Beach County. The Contractor shall furnish all labor, equipment, vehicles and other items necessary to accomplish the move. All personnel are required to be employees of the successful vendor. No contract or day laborers are permitted. No subcontracting is permitted under this Contract without written permission from the Town. The successful vendor's employees shall wear a uniform while performing Town tasks. The uniform must clearly identify the company. An employee name tag is optional but preferred. It is the intent of the Town to obtain the services of a qualified contractor to provide moving services for relocation of equipment and furnishing used in governmental offices, and other facilities, and monthly pick up of surplus items throughout the Town. Items to be moved include, but are not limited to, desks, chairs, tables, filing cabinets, recreational equipment, information technology equipment, and other miscellaneous items. If your firm is interested in this solicitation and would like to submit a bid, click the "Prepare your submission" button below; selecting the button in no way obligates you to submit a response to this Request for Bid (RFB). SUBMISSION: The Town only accepts online submittal of bids through Euna Procurement (Bonfire), the eProcurement platform linked to the Town website, promoting a greener footprint. PRE-BID MEETING: A "NON-MANDATORY" Pre-Bid Meeting will be held virtually via the Microsoft Teams meeting platform. Date/Time are specified in the "Events" section. To join the meeting please see the instructions included under "Files" or copy/paste the URL in the "Events" section into your browser. Attendance is strongly encouraged as this will be the only forum to seek clarification directly from the Contract Coordinator and Town staff. AWARD: Award will be made to the lowest responsive and responsible bidder whose bid meets the requirements and criteria set forth in this Request for Bid. The Town reserves the right to award to that bidder who will best serve the interests of the Town, and to accept or reject any and/or all bids and to award or not award a contract based on this bid proposal. Prices quoted must be valid for a period of ninety (90) days from the close of the bid. TERM: The contract will begin at the start of the Town's 2027 fiscal year, beginning October 1, 2026. The first year of the contract shall terminate in concurrence with the end of the Town's 2027 fiscal year, ending on September 30, 2027. There shall be four (4) optional one-year renewal periods, based on satisfactory performance, budget authorization and mutual agreement, for a maximum contract duration of five (5) years. RESPONSIBLE VENDOR DETERMINATION: Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the Town of Palm Beach may not request documentation of or consider a vendor's social, political, or ideological interest when determining if the vendor is a responsible vendor. QUESTIONS: Any questions related to this solicitation should be submitted through this software platform using the Messages/Vendor Discussion feature. All questions posed prior to the Question/RFI Deadline will be answered before the Answer/Addenda Deadline; any material questions after the due date may be considered. CONTACT: For help with creating an account or submitting a bid, please contact Euna Procurement (Bonfire) Help Desk: Phone: 1 (800) 354-8010 Email: support.bonfire@eunasolutions.com For all other questions, please contact the designated Procurement representative: Ryan Canterbury, Senior Procurement and Contract Agent Phone: (561) 227-7002 Email: rcanterbury@townofpalmbeach.com Due to the Cone of Silence, all communications regarding this solicitation shall be handled solely by Town Procurement Representatives.
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