8-Protest Procedure Form.pdf
PDF 56 KB Posted
- Attached to
- Moving Services
- Solicitation number
- RFB No. 2026-017
- Issued by
- Palm Beach County, Florida
About this file
This is a Protest Procedure Acknowledgement form issued by the Town of Palm Beach, Florida, outlining the formal protest procedures for contract award decisions. The Town of Palm Beach posts bid and proposal evaluation results with intended award recommendations on its website under the "Doing Business" heading and notifies all affected bidders, proposers, offerors, and contractors via email or facsimile at the time of posting. Any person adversely affected by a contract award decision may file a formal written protest within 72 consecutive hours (excluding Saturdays, Sundays, and legal holidays) from the initial posting by the Purchasing Division. Protests must be filed with the Town between 8:30 a.m. and 5:00 p.m. and must include the protestor's name, address, email, phone number, fax number, representative name if applicable, solicitation title and bid number, a clear statement of protest grounds, and specific information regarding requested relief or remedy. Written protests are limited to 15 typewritten pages and must comply with Florida Rules of Appellate Procedure formatting requirements.
The Purchasing Manager will review the protest and issue a written decision as soon as practicable. A protestor may appeal the Purchasing Manager's decision in writing to the Town Manager within three calendar days of the decision, with the Town Manager's decision being final. Further appeal may be made to the appropriate court in the Fifteenth Judicial Circuit, Palm Beach County, Florida. Timely protests may result in a stay of procurement proceedings unless the Town Manager determines in writing that contract execution without delay is necessary to protect substantial Town interests. All protests must be accompanied by a filing fee equal to ten percent of the total estimated contract value, with a minimum of $10,000, submitted as a cashier's check or money order. Failure to submit the filing fee results in denial of the protest. If a protest is upheld, the filing fee is refunded to the protestor.
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Text version
TOWN OF PALM BEACH
Protest Procedure Acknowledgement
After the Town has made a determination of the intended award of a contract, Purchasing shall post a tabulation of the bid/proposal evaluation results with intended an award recommendation. Posting shall be made to the Town website under the heading, “Doing Business”. All bidders, proposers, offerors, or contractors affected by the proposed award of contract shall be notified by the Purchasing Division, at the time of posting, via email or facsimile, of the intended award.
Procedure: Any person adversely affected by the decision of award may file a formal written protest within 72 consecutive hours (excluding Saturdays, Sundays and legal holidays) from the time of the initial posting by the Purchasing Division. Protestors shall file their written protests with the Town between the hours of 8:30 and 5:00p.m.
Written protests shall include, at a minimum:
1. The name of the petitioner;
2. The petitioner’s address, email address, phone number, and fax number;
3. The name of the petitioner’s representative, if applicable;
4. The title and bid number of the solicitation;
5. A plain clear statement of the grounds on which the protest is based; and
6. Specific information regarding the relief to which the petitioner deems itself entitled and/or the remedy requested.
A written protest is deemed received by the Town of Palm Beach when it is delivered to and received by the Purchasing Division. Delivery to and receipt by any other Town of Palm Beach staff member is not valid. Formal written protests shall not exceed fifteen (15) type-written pages and in all other respects shall comply with the formatting requirements for an appellate brief as set forth in the Florida Rules of Appellate Procedure.
The Purchasing Manager shall review such protest and shall issue a written decision as soon as practicable after such review is completed. The decision of the Purchasing Manager may be appealed in writing to the Town Manager within three (3) calendar days after the date of the Purchasing Manager’s written decision. The decision of the Town Manager shall be final. An appeal of the Town Manager’s decision may be made to the appropriate court in the Fifteenth Judicial Circuit, Palm Beach County, Florida.
Stay of Procurement during Protest: Purchases which are the subject of a timely protest may be stayed until a final decision by the Town Manager regarding such Protest has been made. The Purchasing Manager shall not proceed further with the Invitation to Bid, RFP, or other purchasing solicitation or award which is the subject of the protest until all administrative remedies have been exhausted and a final decision of the Town Manager has been rendered, unless a determination is made that the continuation of the award process is in the best interest of the Town. In this case, the Town Manager must make a written determination that the execution of a contract without delay is necessary to protect substantial interests of the Town.
Filing Fees: In order to defray a portion of the administrative costs associated with a protest, all protests shall be accompanied by a filing fee in the form of a cashier’s check or money order for an amount equal to ten percent (10%) of the total estimated contract value, but not less than $10,000. Failure to pay the filing fee shall result in a denial of the protest. In the event that a protest is upheld, the filing fee shall be refunded to the protestor.
I hereby acknowledge receipt of this Town of Palm Beach protest acknowledgement form:
Company Name: Name:
Date: Signature:
TOWN OF PALM BEACH - Protest Procedure Acknowledgement
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