1-Specifications - RFB No. 2026-017 Moving Services.pdf
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- Attached to
- Moving Services
- Solicitation number
- RFB No. 2026-017
- Issued by
- Palm Beach County, Florida
About this file
This is a specification document for Request for Bid (RFB) No. 2026-017 issued by the Town of Palm Beach, Florida, for moving services within Palm Beach County. The Town seeks qualified contractors to provide comprehensive moving services including relocation of equipment and furnishings from governmental offices and other facilities, as well as monthly pickup of surplus items throughout the jurisdiction. Items to be moved include desks, chairs, tables, filing cabinets, recreational equipment, information technology equipment, and miscellaneous items. A non-mandatory pre-bid meeting will be held virtually via Microsoft Teams, with details specified in the Events section of the procurement platform. The successful contractor will be selected based on lowest responsive bid, and the contract will be administered by a Contract Coordinator from the Town's Purchasing Department who will coordinate all work, monitor performance, and ensure quality standards are met.
The contractor must furnish all labor, equipment, vehicles, and materials necessary to accomplish moves, with all personnel required to be direct employees of the successful vendor; no contract laborers, day laborers, or subcontracting is permitted without written Town approval. Work will primarily occur during normal business hours, Monday through Friday, 7:30 AM to 4:00 PM, with billing calculated from arrival at the origin site to departure at the destination site, including a one-hour daily travel time allowance for employees reporting to the contractor's facility. The Town is responsible for packing and boxing records and contents unless specifically requested otherwise. Contractor employees must wear uniforms clearly identifying the company, maintain a neat and professional appearance, present safety vests meeting FDOT standards when working in roadways, and all vehicles must be plainly marked with the company name. All equipment must be commercial grade and properly maintained, and the contractor must provide sufficient equipment and manpower to meet job requirements; failure to meet Town specifications will result in required rework at no additional cost or contract termination.
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Text version
Town of Palm Beach RFB No. 2026-017 Moving Services
RFB No. 2026-017 Moving Services 1
I. PURPOSE AND INTENT:
The Town of Palm Beach is seeking a qualified Contractor to provide moving services within Palm Beach County. The Contractor shall furnish all labor, equipment, vehicles and other items necessary to accomplish the move. All personnel are required to be employees of the successful vendor. No contract or day laborers are permitted. No subcontracting is permitted under this Contract without written permission from the Town.
The successful vendor’s employees shall wear a uniform while performing Town tasks. The uniform must clearly identify the company. An employee name tag is optional but preferred.
It is the intent of the Town to obtain the services of a qualified contractor to provide moving services for relocation of equipment and furnishing used in governmental offices, and other facilities, and monthly pick up of surplus items throughout the Town. Items to be moved include, but are not limited to, desks, chairs, tables, filing cabinets, recreational equipment, information technology equipment, and other miscellaneous items.
At the sole discretion of the Contract Coordinator, additional services may be requested or required before and during the performance of the Work. The Town’s authorized representative shall request or approve these services.
These “additional services” will be associated with the specific move.
II. SCOPE OF WORK:
Successful vendor shall furnish all labor, equipment, vehicles and other items necessary to accomplish the move. All personnel are required to be employees of the successful vendor. No contract or day laborers are permitted. No subcontracting is permitted under this Contract without written permission from the Town.
Record and Surplus property moves may be requested on need basis. All boxes and items must be transported in a manner that provides protection from damage, moisture, and spills.
Moving of office furniture, cabinets, computer equipment, etc. will be on an as needed basis. The successful vendor shall provide a cost estimate to the Town’s Contract Coordinator for such moves.
The Town shall be responsible for packing and boxing all of the records, surplus items, contents of desks, cabinets, lateral files, etc., which may have to be emptied for the move, except where specifically requested otherwise.
Time Calculation:
Hours will be computed from the arrival at the ‘move from’ job site to the departure from the ‘move to’ job site. This will be documented by authorized Town employee signatures at each location.
For each employee reporting for work at the Contractor's facility and then dispatched to a job site, a one
(1) hour per day travel time allowance will be permitted. Travel time allowance shall not be applicable for employees reporting directly to a job site.
NOTE: Most moves will take place during normal business hours, Monday – Friday, 7:30AM – 4:00PM
Town of Palm Beach RFB No. 2026-017 Moving Services
RFB No. 2026-017 Moving Services 2
III. OTHER:
• The Town of Palm Beach will designate a Contract Coordinator from the Purchasing Department.
The Contract Coordinator shall act on behalf of the Town with respect to monitoring contractor performance under this contract. The administration of this contract is vested in the Contract Coordinator.
• The Contract Coordinator’s principal duties shall be:
A. Liaise with Contractor.
B. Coordinate and approve all work under the contract.
C. Assure consistency and quality of Contractor’s performance.
• The Contractor shall notify the Contract Coordinator in the event of scheduling delays, changes or comments/complaints received from the general public.
• Contractor’s employees shall present a neat, clean, well-groomed appearance and shall conduct themselves in a respectable manner while performing the duties of this bid and while on Town Property.
• Contractor’s employees shall wear uniforms at all times while on the job. Name of contractor shall be on shirts. Shirts are to be worn at all times while working in the Town of Palm Beach.
• Any questions regarding this project shall be directed to the Contract Coordinator.
• A safety vest, meeting FDOT standards, shall be worn at all times when employee is working in roadways or rights-of-way.
• All vehicles shall be plainly marked with the company name.
• If any area that the contractor services does not meet Town specifications, contractor will be required to perform the work until specifications are met at no additional cost to the Town of Palm Beach. Failure to comply with this requirement will result in contract termination.
• All equipment shall be commercial grade and shall be maintained in good, safe operating conditions. The contractor shall provide enough equipment and manpower to meet the requirements of the job.
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