UNSPSC 15121503: Gear oil

UNSPSC 15121503 Gear oil, a Commodity code, covers the supply of bulk gear oils and related lubricating fluids that state and local governments procure to support fleet maintenance and heavy equipment operations. State and local buyers under this code source manufacturer-approved gear oils—typically 80W-90 and similar viscosity grades in mineral, synthetic, and semi-synthetic formulations—along with complementary products such as motor oils, greases, antifreeze, and diesel exhaust fluid (DEF). Issuing bodies include state departments (Washington State Department of Enterprise Services), municipal transit authorities (Dallas Area Rapid Transit Authority, Columbus Consolidated Government's METRA system), cities (Santa Fe, Austin, Valdosta), and smaller municipalities (Naugatuck). Solicitations typically establish price agreements with multiple award options, allow bidding by product category, and require American Petroleum Institute certification and published pricing. Delivery requirements are strict—often within three business days or 24 hours of order—with prepaid freight FOB destination and metered delivery trucks mandated for bulk orders.

Recent activity spans New Mexico, Texas, Georgia, Connecticut, and Washington. The Washington State Department of Enterprise Services is soliciting a statewide 48-month contract (September 1, 2026 through August 31, 2030, with potential 48-month extension) covering Categories 1–4 (mineral/synthetic lubricants, EPA-certified environmentally acceptable lubricants, greases and gear oils, and DEF), with historical annual sales of approximately $5.1 million and a 1.5 percent vendor management fee; bids were due July 30, 2026, with pre-bid conference on July 16, 2026. The City of Santa Fe Solid Waste Management Agency issued ITB FY27-ITB-001 for motor oils, lubricants, antifreeze, and related products with a one-year initial term (renewable annually up to ten additional years) and responses due July 31, 2026; New Mexico Resident Business, Native American Resident Business, and Resident Veteran Business preferences apply. The Columbus Consolidated Government (METRA Transit) issued RFB 26-0030 in February 2026 for eight specified petroleum products totaling 21,300 gallons annually with a three-year term, partially funded by the Federal Transit Administration and requiring DBE participation compliance. The City of Austin issued IFQ 1100 AGM1010 for Royal Purple Synfilm GT ISO 68 in 55-gallon drums (responses due June 4, 2026), and the City of Valdosta issued Invitation to Bid #38-26 for annual bulk oils and lubes (bids due April 21, 2026).