Miscellaneous Parking Lot Repaving Services Term Contract B

Hillsborough County Facilities Management and Real Estate Services Department is requesting bids on miscellaneous parking lot repaving services under term contract IFB-26-00399, with bids due November 13, 2026 at 2:00 p.m. Eastern Time through Euna Procurement. A 5% Small Business Enterprise subcontractor participation goal applies; bidders must demonstrate this goal to be deemed responsive.

The scope includes restoration of pavement surfaces and parking elements at Hillsborough County facilities and park sites, encompassing asphalt milling, overlaying existing asphalt parking lots, application of emulsified asphalt sealer, and installation or replacement of wheel stops, traffic signs, pavement markings, and striping. Work Orders will generally range from $50,000 to $150,000, though the County reserves the right to issue orders below or above these thresholds. The contractor must hold a Florida Construction Industry Licensing Board General or Building Contractor license, specialize in asphalt paving with dedicated equipment, maintain a local office in Hillsborough County or adjacent counties (Pinellas, Pasco, Polk, Manatee), and demonstrate successful non-residential, commercial, or institutional project experience valued between $10,000 and $500,000 each. A qualified superintendent is required for each Work Order.

The estimated contract value is $6 million over a four-year term. Award will be made to the responsive and responsible bidder with the lowest total bid price across all line items; bidders must submit prices for all items or risk rejection as non-responsive. Pricing is established through unit prices submitted in the bid, with individual Work Orders calculated by multiplying unit prices by actual quantities. Annual price escalation is permitted based on the Producer Price Index for Asphalt Paving Mixture & Block Manufacturing, capped at 10% per year. The County retains a 5% retainage throughout the contract term and has allocated a $100,000 allowance for Non-Priced Items, limited to 10% of individual Work Order values without Director approval. Liquidated damages apply for failure to meet Substantial Completion ($160 per day) and Final Completion ($90 per day) milestones. Bidders must submit an Earnest Money Deposit or Bid Bond equal to at least 5% of the total bid amount; the successful bidder must provide Performance and Payment Bonds each equal to 100% of the awarded contract amount. Questions are due 14 calendar days after solicitation issuance, site visit, or pre-bid conference, whichever is later. All bids must be submitted electronically; paper, facsimile, and email submissions will not be accepted.