Microfilm Digitization Project

The State of Oregon, through its Secretary of State's Office, is issuing a Request for Proposals (RFP) for a Microfilm Digitization Project. The purpose of this project is to digitize an estimated 4.2 million public documents from microfilm dating from 1976-2009, in order to provide on-demand online access and enhance customer experience. The scope of work includes picking up microfilm, scanning images to PDF format, indexing metadata, and quality control. Proposals are due by July 19, 2024, and the anticipated contract term is 3 years with options to renew. Minimum qualifications for proposers include 5 years of experience managing similar projects and 3 current or prior customers of similar size. Proposals will be evaluated on criteria such as qualifications, key personnel, approach, staffing, work plan, cost control, and references.

The contracting opportunity is open to any qualified firm, as the RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The RFP does not provide information on any incumbent vendors or current contractors. The total not-to-exceed compensation amount for the contract is specified as $150,000 or more.