RFPAttE - Cost Proposal Submission Form FINAL.docx
DOCX document 28 KB Posted
- Attached to
- Microfilm Digitization Project
- Solicitation number
- S-16500-00010751
- Issued by
- Marion County, Oregon
About this file
This document is a Cost Proposal Submission Form for a Request for Proposal (RFP) issued by the Oregon Secretary of State for a Microfilm Digitization Project. The purpose of this project is to digitize an estimated 4.2 million public documents from microfilm dating from 1976-2009 in order to provide on-demand online access and enhance customer experience. The scope of work includes picking up microfilm, scanning images to PDF format, indexing metadata, and quality control. Proposals are due by July 9, 2024, and the anticipated contract term is 3 years with options to renew. Minimum qualifications for proposers include 5 years of experience managing similar projects and 3 current or prior customers of similar size. Proposals will be evaluated on criteria such as qualifications, key personnel, approach, staffing, work plan, cost control, and references.
The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The contracting opportunity is open to any qualified firm. The RFP does not provide information on any incumbent vendors or current contractors. The total not-to-exceed compensation amount for the contract is specified as $150,000 or more.
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Other files
| File | Type | Posted |
|---|---|---|
| RFPAttA - Sample Contract for Services.pdf | ||
| RFPAttD - References.docx | DOCX document | |
| RFP Amendment 2.pdf | ||
| RFP Amendment 3 FINAL.pdf | ||
| RFP Microfilm Digitization Project FINAL.pdf | ||
| RFPAttE - Cost Proposal Submission Form.docx | DOCX document | |
| RFP Amendment 1~1.pdf | ||
| Intent to Award Notice.pdf | ||
| RFP Microfilm Digitization Project.docx | DOCX document | |
| RFPAttC - Proposer Info and Cert Sheet.docx | DOCX document | |
| RFPAttD - References v2.docx | DOCX document | |
| RFPAttB - Disclosure Exemption Affidavit.docx | DOCX document | |
| Microfilm RFP Images.zip | ZIP file | |
| RFP Microfilm Digitization - Questions FINAL~1.xlsx | XLSX spreadsheet | |
| RFPAttA - Sample Contract for Services~1.pdf | ||
| RFPAttE - Cost Proposal Submission Form v2.docx | DOCX document |
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Text version
| RFP S-16500-00010751 – SOS Corporation Microfilm Digitization Project | Att E |
| Attachment E: | Cost Proposal Submission Form |
In accordance with the Request for Proposal issued by Oregon Secretary of State, the firm referenced below hereby submits a Cost Proposal.
I hereby certify that the undersigned is authorized to represent the firm stated below, and empowered to submit this proposal, and if selected, authorized to sign a contract with Secretary of State for the services identified in the Request for Proposal. In addition, all Secretary of State Microfilm Digitization requirements, including insurance requirements, have been reviewed and are incorporated in this Cost Proposal.
Firm Name Signature:
Printed Name/Title:
Date:
ESTIMATED PROJECT COSTS*
| Product Description |
| Unit |
| Unit Price |
| Estimated Quantity |
| Estimated Price |
| Onsite Loading/Pickup, Shipping, and Return to Agency |
| One Round Trip |
| $ |
| 4,270 rolls |
| $ |
| Scanning of microfilm, grayscale JPEG, output to PDF |
| Per Image |
| $ |
| 4,200,000 |
| $ |
| Index Registry No., Field Date |
| Per Document |
| $ |
| 4,000,000 |
| $ |
ESTIMATED TOTAL PROJECT COST
OPTIONAL: Redacting Social Security Numbers, FEIN, Credit Card Number (NOT included in total Project Cost)
| Per Image |
| $ |
| 4,200,000 pages |
| $ |
| OPTIONAL: Onsite packing, including labor and materials, counting reels boxed, labeling |
| Per Box |
| $ |
| ______ boxes |
| $ |
*Including all labor and materials anticipated to complete project. Add table rows as needed.
File details come from the government source that posted it. Updated .