Intent to Award Notice.pdf
PDF 121 KB Posted
- Attached to
- Microfilm Digitization Project
- Solicitation number
- S-16500-00010751
- Issued by
- Marion County, Oregon
About this file
This document is an Intent to Award Notice from the Oregon Secretary of State's Office for the Microfilm Digitization Project Bid Solicitation S-16500-00010751. The State of Oregon is seeking proposals to digitize an estimated 4.2 million public documents from microfilm dating from 1976-2009 in order to provide on-demand online access and enhance customer experience. The scope of work includes picking up microfilm, scanning images to PDF format, indexing metadata, and quality control. Proposals were due by July 19, 2024, and the anticipated contract term is 3 years with options to renew. The Oregon Secretary of State's Office has completed the proposal evaluation process and finds The Crowley Company to be the apparent successful proposer.
The total not-to-exceed compensation amount for the contract is specified as $150,000 or more. The contracting opportunity is open to any qualified firm, as the RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The RFP does not provide information on any incumbent vendors or current contractors.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFPAttE - Cost Proposal Submission Form.docx | DOCX document | |
| RFP Amendment 1~1.pdf | ||
| RFPAttE - Cost Proposal Submission Form FINAL.docx | DOCX document | |
| RFPAttB - Disclosure Exemption Affidavit.docx | DOCX document | |
| Microfilm RFP Images.zip | ZIP file | |
| RFP Microfilm Digitization - Questions FINAL~1.xlsx | XLSX spreadsheet | |
| RFPAttA - Sample Contract for Services~1.pdf | ||
| RFPAttE - Cost Proposal Submission Form v2.docx | DOCX document | |
| RFPAttA - Sample Contract for Services.pdf | ||
| RFPAttD - References.docx | DOCX document | |
| RFP Amendment 2.pdf | ||
| RFP Amendment 3 FINAL.pdf | ||
| RFP Microfilm Digitization Project FINAL.pdf | ||
| RFP Microfilm Digitization Project.docx | DOCX document | |
| RFPAttC - Proposer Info and Cert Sheet.docx | DOCX document | |
| RFPAttD - References v2.docx | DOCX document |
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Text version
SoS Version Dated 08/06/2020
OFFICE OF THE SECRETARY OF STATE
LAVONNE GRIFFIN-VALADE
SECRETARY OF STATE
CHERYL MYERS
DEPUTY SECRETARY OF STATE
AND TRIBAL LIAISON
BUSINESS SERVICES DIVISION
STEVE BERGMANN
DIRECTOR
255 Capitol Street NE, Suite 126
Salem, Oregon 97310-1342 Information (503) 986-2204 Facsimile (503) 378-4991 http://sos.oregon.gov
Date: 8/25/2024
To: All interested parties
Re: Intent to Award Notice for Bid Solicitation S-16500-00010751
The Oregon Secretary of State’s Office has completed the proposal evaluation process and finds
The Crowley Company to be the apparent successful proposer for the Microfilm Digitization Project.
Following the July 16 pre-proposal conference, during which numerous vendors requested microfilm samples, the Agency agreed to extend the evaluation process. Per Section 5.3 of the
RFP, a subsequent round for demonstrations and Best and Final Offers was held. The 5 top-scoring proposers from the initial submission were sent microfilm reels from the State Archives on or before August 20 and had the opportunity to submit samples of processed film, as well as an adjusted cost estimate. Following the second evaluation, The Crowley Company was found to be the best value to the Agency.
We appreciate the time and effort made by all companies who submitted a proposal. If you have any questions regarding the selection process, please contact me.
Sincerely, Chalyce MacDonald 971-600-6269
Chalyce.MacDonald@sos.oregon.gov http://sos.oregon.gov/
File details come from the government source that posted it. Updated .