RFP Amendment 1~1.pdf
PDF 211 KB Posted
- Attached to
- Microfilm Digitization Project
- Solicitation number
- S-16500-00010751
- Issued by
- Marion County, Oregon
About this file
This document is an amendment to a Request for Proposals (RFP) for a Microfilm Digitization Project issued by the Oregon Secretary of State's Office. The amendment extends the proposal due date to July 9, 2024, clarifies the scope of work and agency budget, adds an optional pre-proposal conference, and modifies the scoring criteria to increase points for cost proposals and references. The project involves digitizing an estimated 4.2 million public documents from microfilm dating from 1976-2009 to provide on-demand online access. The initial contract term is anticipated to be 3 years with options to renew.
The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The total not-to-exceed compensation amount for the contract is $557,000. The RFP does not provide information on any incumbent vendors or current contractors.
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Other files
| File | Type | Posted |
|---|---|---|
| RFPAttA - Sample Contract for Services.pdf | ||
| RFPAttD - References.docx | DOCX document | |
| RFP Amendment 2.pdf | ||
| RFP Amendment 3 FINAL.pdf | ||
| RFP Microfilm Digitization Project FINAL.pdf | ||
| RFPAttE - Cost Proposal Submission Form.docx | DOCX document | |
| RFPAttE - Cost Proposal Submission Form FINAL.docx | DOCX document | |
| Intent to Award Notice.pdf | ||
| RFP Microfilm Digitization Project.docx | DOCX document | |
| RFPAttC - Proposer Info and Cert Sheet.docx | DOCX document | |
| RFPAttD - References v2.docx | DOCX document | |
| RFPAttB - Disclosure Exemption Affidavit.docx | DOCX document | |
| Microfilm RFP Images.zip | ZIP file | |
| RFP Microfilm Digitization - Questions FINAL~1.xlsx | XLSX spreadsheet | |
| RFPAttA - Sample Contract for Services~1.pdf | ||
| RFPAttE - Cost Proposal Submission Form v2.docx | DOCX document |
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Text version
SoS Version Dated 01/25/2019
RFP: S-16500-00010751 – MICROFILM DIGITIZATION PROJECT– AMENDMENT 1
SECTION 1: PURPOSE
The purpose of this amendment is:
1.1 DEADLINE EXTENSION
1.2 GENERAL INFO AND SCOPE CLARIFICATIONS
1.3 ADDITION OF PRE-PROPOSAL CONFERENCE
1.4 MODIFICATION OF SCORING CRITERIA.
SECTION 2: MODIFICAITONS
This RFP is modified as follows. New language is indicated by bold underlined font, deleted language is indicated by strikethrough font.
2.1 DEADLINE EXTENSION
Opening Date and Time: July 19, 2024 July 9, 2024 at 2:00 PM PST
2.2 CLARIFICATIONS
2.2.1 Section 1.1 INTRODUCTION
Agency anticipates the award of one Contract from this RFP. The Agency’s budget for this project is $557,000. Due to the size of the work, the Agency may need to complete this work in phases until additional funding is received. The initial term of the Contract is anticipated to be 3 years with options to renew as permitted by applicable statute or rule.
2.2.2 Section 2.4 SCOPE OF WORK/SPECIFICATIONS includes minor clarifications, all of which are included in Attachment 1 – Questions and Answers (Round 1).
2.3 Section 3.3.3 PRE-PROPOSAL CONFERENCE
There will be no pre-proposal conference.
An optional pre-proposal conference is scheduled at the time and date set forth in the Schedule and located via Microsoft Teams at this link: https://shorturl.at/kuq51. Potential proposers may ask https://shorturl.at/kuq51
SoS Version Dated 01/25/2019 questions during the conference, however, statements made by the Agency at the conference are not binding upon the Agency unless confirmed by a written addendum.
2.4 SCORING CRITERIA
Section 5.5 POINT AND SCORE CALCULATIONS has been modified to increase points regarding cost proposals and include references as a scoreable category.
Attachment D – References Form has been modified to remove the following:
The references will be used to confirm the selection rather than as an evaluation criterion.
However, If several proposers are close in the final evaluation, references may be used to select the best evaluated proposer.
SECTION 3: PROTEST
Protests to this amendment must be submitted in the same manner required in RFP section 3.3.4 and are due by 5:00 PM PST on July 9, 2024.
SECTION 4: ATTACHMENTS
Attachment 1: Questions and Answers (Round 1)
| SECTION 1: PURPOSE |
| SECTION 2: MODIFICAITONS |
| SECTION 3: PROTEST |
| SECTION 4: ATTACHMENTS |
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