RFP Amendment 3 FINAL.pdf
PDF 211 KB Posted
- Attached to
- Microfilm Digitization Project
- Solicitation number
- S-16500-00010751
- Issued by
- Marion County, Oregon
About this file
This document is an amendment to a Request for Proposals (RFP) issued by the State of Oregon's Secretary of State's Office for a Microfilm Digitization Project. The purpose of the amendment is to extend the proposal due date from July 23, 2024 to July 19, 2024 and to provide clarifications to the Scope of Work and Specifications. The project involves digitizing an estimated 4.2 million public documents from microfilm dated 1976-2009 to enable on-demand online access. The scope of work includes picking up microfilm, scanning images to PDF format, indexing metadata, and quality control. The anticipated contract term is 3 years with options to renew.
The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The total not-to-exceed compensation amount for the contract is specified as $150,000 or more. The RFP does not provide information on any incumbent vendors or current contractors.
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Other files
| File | Type | Posted |
|---|---|---|
| RFPAttA - Sample Contract for Services.pdf | ||
| RFPAttD - References.docx | DOCX document | |
| RFP Amendment 2.pdf | ||
| RFP Microfilm Digitization Project FINAL.pdf | ||
| RFPAttE - Cost Proposal Submission Form.docx | DOCX document | |
| RFP Amendment 1~1.pdf | ||
| RFPAttE - Cost Proposal Submission Form FINAL.docx | DOCX document | |
| Intent to Award Notice.pdf | ||
| RFP Microfilm Digitization Project.docx | DOCX document | |
| RFPAttC - Proposer Info and Cert Sheet.docx | DOCX document | |
| RFPAttD - References v2.docx | DOCX document | |
| RFPAttB - Disclosure Exemption Affidavit.docx | DOCX document | |
| Microfilm RFP Images.zip | ZIP file | |
| RFP Microfilm Digitization - Questions FINAL~1.xlsx | XLSX spreadsheet | |
| RFPAttA - Sample Contract for Services~1.pdf | ||
| RFPAttE - Cost Proposal Submission Form v2.docx | DOCX document |
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Text version
SoS Version Dated 01/25/2019
RFP: S-16500-00010751 – MICROFILM DIGITIZATION PROJECT– AMENDMENT 3
SECTION 1: PURPOSE
The purpose of this amendment is:
1.1 DEADLINE EXTENSION
1.2 SCOPE CLARIFICATIONS
SECTION 2: MODIFICAITONS
This RFP is modified as follows. New language is indicated by bold underlined font, deleted language is indicated by strikethrough font.
2.1 DEADLINE EXTENSION
Opening Date and Time: July 23, 2024 July 19, 2024 at 4:00 2:00 PM PST
2.2 CLARIFICATIONS
2.2.1 Section 2.4 SCOPE OF WORK/SPECIFICATIONS includes minor clarifications, all of which are included in Attachment 1 – Questions and Answers.
2.2.2 Section 7.3 CANCELLATION OF RFP; REJECTION OF PROPOSALS; NO
DAMAGES.
Pursuant to ORS 279B.100, Agency may reject any or all Proposals in-whole or in-part, or may cancel this RFP at any time when the rejection or cancellation is in the best interest of the Agency, as determined by Agency. Agency is not liable to any Proposer for any loss or expense caused by or resulting from the delay, suspension, or cancellation of the RFP, award, or rejection of any Proposal.
SECTION 3: PROTEST
Protests to this amendment must be submitted in the same manner required in RFP section 3.3.4 and are due by 12:00 PM PST on July 19, 2024.
SECTION 4: ATTACHMENTS
Attachment 1: Questions and Answers (Final) Any modifications to previous answers are noted by italics and red font.
| SECTION 1: PURPOSE |
| SECTION 2: MODIFICAITONS |
| SECTION 3: PROTEST |
| SECTION 4: ATTACHMENTS |
File details come from the government source that posted it. Updated .