Maintenance support for dell and HP servers

The City of Philadelphia Procurement Department is soliciting quotes for maintenance support for Dell and HP servers under a micro purchase requirements contract, with quotes due July 24, 2026. The award will go to the lowest responsive and responsible bidder, and all sellers must quote every item in the inventory to be eligible. A Local Business Entity (LBE) certification preference applies.

The scope covers preventive maintenance and support for 32 pieces of equipment — Dell PowerEdge servers (models R240, R740, R730, R440, R540, R230), HP ProLiant DL320 G5 servers, Dell EqualLogic PS6610 storage systems, and Dell PowerVault ME4012 storage devices — all located in Philadelphia. Equipment covers virtualization, video surveillance, storage, backup, and network-management applications. All equipment is subject to an 8 business hours by 5 days per week, next business day response Service Level Agreement.

The micro purchase pricing ceiling is $45,000, adjusted annually by the percentage increase in CPI-U from January 1, 2020, rounded to the nearest $1,000. Quoted prices must remain valid for 60 days and shall remain in effect throughout the 365-day contract term unless otherwise approved by the Procurement Department. The contract commences upon issuance of a Purchase Order; the City places no minimum-order obligation. Pricing must be net and exclusive of taxes. Delivery is FOB Destination Point.

Sellers must carry General Liability Insurance with a $500,000 per occurrence limit, Workers' Compensation at statutory limits, and Automobile Liability with a $300,000 per occurrence limit. Sellers must execute a Consent and Authorization Agreement prior to bid closing and submit it via the PHLContracts eProcurement platform or attach it to their vendor profile. All mandatory questions must be answered and all validation warnings resolved before submission.