Mail Services V2

The Florida Department of Management Services has issued a Request for Proposals (RFP No. 24-80141800-RFP-1) for a statewide Mail Services State Term Contract, seeking vendors to provide comprehensive mail-related services across three primary categories: Mail Processing, Courier Services, and On-Site Staffing Services. The solicitation aims to establish a contract for state agencies and eligible users, with the Department planning to make multiple awards (up to five) per service category. Vendors will be evaluated using a 1,000-point scoring system, with 700 points allocated to the Technical Proposal and 300 points to the Cost Proposal, focusing on experience, proposed solutions, customer management, operational continuity, and security procedures. The RFP was posted on March 4, 2025, with proposals due by 10:00 AM on April 7, 2025, and requires vendors to submit detailed technical proposals not exceeding 20 pages per service category. Evaluation criteria will assess vendors' capabilities in areas such as USPS requirement adherence, statewide service provision, staffing levels, and comprehensive security measures for handling Personal Identifiable Information. Respondents must be registered in the MyFloridaMarketPlace Vendor Information Portal and the Business Network to participate in the solicitation.

The procurement opportunity includes several set-aside and preference provisions, with Florida-based vendors receiving a 5% preference for Mail Processing services. Vendors must comply with multiple state statutory requirements, including certifications related to drug-free workplace programs, vendor list verifications, and attestations regarding forced labor, international business restrictions, and foreign country concerns. The contract prohibits participation from vendors on suspended or discriminatory vendor lists and requires compliance with E-Verify regulations for new employees. While no specific incumbent vendor is mentioned, the current contract has an average annual spend of approximately $19 million, though this does not represent a guaranteed spending commitment. The anticipated contract term will begin upon execution, with potential for annual price adjustments tied to the Producer Price Index not exceeding 3%. Postage will be invoiced separately and reimbursed at current USPS rates, and the Department reserves the right to reduce a vendor's score by 10% if they have been placed on a Corrective Action Plan related to Mail Services in the past five years. Vendors must provide comprehensive security measures, conduct background checks, and maintain detailed operational records throughout the contract period.