Attachment C, Cost Proposal.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- Mail Services V2
- Solicitation number
- RFP-11858
- Issued by
- Leon County, Florida
About this file
Attachment C is a Cost Proposal for the Florida Department of Management Services' Mail Services Request for Proposal (RFP No. 24-80141800-RFP-1), seeking vendors to provide comprehensive mail-related services across three service categories: Mail Processing, Courier Services, and On-Site Staffing Services. The solicitation aims to establish a statewide State Term Contract with multiple award potential, with proposals due by 10:00 AM on April 4, 2025. Vendors can respond to one, multiple, or all service categories and must complete all required fields highlighted in yellow to be considered for an award. The initial contract term will begin upon execution, with potential renewal options and annual price adjustments.
The cost proposal requires vendors to submit unit rates for various services, including same-day and next-day mail delivery, sorting, folding, inserting, printing, copying, document composition, and courier services. Pricing is subject to a maximum 3% annual adjustment tied to the Producer Price Index, with postage to be invoiced separately at current USPS rates. The procurement includes preference provisions, with Florida-based vendors receiving a 5% preference for Mail Processing services. The current contract has an average annual spend of approximately $19 million, though this does not represent a guaranteed spending commitment. Vendors must be registered in the MyFloridaMarketPlace Vendor Information Portal and comply with various state statutory requirements, including drug-free workplace programs, E-Verify regulations, and comprehensive security measures.
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Text version
Mail Processing
| Attachment C: Cost Proposal |
| Mail Services RFP (24-80141800-RFP-1) |
| Service Category 1: Mail Processing |
| Request for Proposals |
| INSTRUCTIONS |
| The Respondent may respond to one, multiple, or all Service Categories. The Respondent is not required to respond to all Service Categories. |
| For Respondent to be considered for an award in a Service Category, the Respondent is required to complete all of the required fields which are highlighted in yellow. Attachment C, Cost Proposal submitted without all of the required fields completed shall not be considered for an award. |
| This Attachment C, Cost Proposal, establishes pricing for services offered for the Initial Term of the Contract and any Renewal Terms. The Respondent shall not exceed this pricing when providing services under any resultant contract unless otherwise authorized in the Price Adjustment section of the Scope of Work. |
Contract Renewal Term: The Contractor shall honor renewal term pricing, or a price adjustment as previously approved by the Department's Contract Manager.
The Mail Processing types listed below are defined in Attachment A, Scope of Work.
| Unit Rate prices shall be entered in dollar amounts (e.g. $0.00 or $00.00); amounts cannot include fractions of cents (e.g. $0.005). |
| Proposed Unit Rates are maximum rates inclusive of any and all costs associated with providing services in accordance with Attachment A, Scope of Work. |
Respondent Name: <Insert Respondent Name>
| MAIL PROCESSING | INITIAL TERM | RENEWAL TERM | ||
| Mail Processing | Unit of | |||
| Measure | Unit Rate |
(Same Day Delivery to USPS)
| [$00.00] | Maximum Unit Rate (Next Day Delivery USPS) |
| [$00.00] | Maximum Unit Rate (Delayed Delivery to USPS) |
| [$00.00] | Unit Rate |
(Same Day Delivery to USPS)
| [$00.00] | Maximum Unit Rate (Next Day Delivery USPS) |
| [$00.00] | Maximum Unit Rate (Delayed Delivery to USPS) |
[$00.00]
| Sorting Letters | Per Mail Piece | |||
| Sorting Flats | Per Mail Piece | |||
| Folding and Inserting (up to 15 pages) | Per Mail Piece | |||
| Production Print | ||||
| (includes Contractor's provision of data processing and standard white paper) | Per Impression | |||
| Copying - Color impressions | ||||
| (includes Contractor's provision of data processing and standard white paper) | Per Impression | |||
| Copying - Black and white impressions | ||||
| (includes Contractor's provision of data processing and standard white paper) | Per Impression | |||
| OTHER MAIL PROCESSING SERVICES | INITIAL TERM | RENEWAL TERM | ||
| Document Composition Services | Per Hour |
Courier Services
| Attachment C: Cost Proposal |
| Mail Services RFP (24-80141800-RFP-1) |
| Service Category 2: Courier Services |
| Request for Proposals |
| INSTRUCTIONS |
| The Respondent may respond to one, multiple, or all Service Categories. The Respondent is not required to respond to all Service Categories. |
| For Respondent to be considered for an award in a Service Category, the Respondent is required to complete all of the required fields which are highlighted in yellow. Attachment C, Cost Proposal submitted without all of the required fields completed shall not be considered for an award. |
| This Attachment C, Cost Proposal, establishes pricing for services offered for the Initial Term of the Contract and any Renewal Terms. The Respondent shall not exceed this pricing when providing services under any resultant contract unless otherwise authorized in the Price Adjustment section of the Scope of Work. |
Contract Renewal Term: The Contractor shall honor renewal term pricing, or a price adjustment as previously approved by the Department's Contract Manager.
Unit Rate prices shall be entered in dollar amounts (e.g. $0.00 or $00.00); amounts cannot include fractions of cents (e.g. $0.005).
Proposed Unit Rates are maximum rates inclusive of any and all costs associated with providing services in accordance with Attachment A, Scope of Work.
Respondent Name: <Insert Respondent Name>
| COURIER SERVICES | INITIAL TERM | RENEWAL TERM | ||
| Courier Services | Unit of Measure | Unit Rate | ||
| [$00.00] | Unit Rate |
[$00.00] Courier Service Route Per Courier Stop
On-Site Staffing Services
| Attachment C: Cost Proposal |
| Mail Services RFP (24-80141800-RFP-1) |
| Service Category 3: On-Site Staffing Services |
| Request for Proposals |
| INSTRUCTIONS |
| The Respondent may respond to one, multiple, or all Service Categories. The Respondent is not required to respond to all Service Categories. |
| For Respondent to be considered for an award in a Service Category, the Respondent is required to complete all of the required fields highlighted in yellow. Attachment C, Cost Proposal submitted without all of the required fields completed shall not be considered for an award. |
Unit Rate Price Per Business Day is optional.
This Attachment C, Cost Proposal, establishes pricing for services offered for the Initial Term of the Contract and any Renewal Terms. The Respondent shall not exceed this pricing when providing services under any resultant contract unless otherwise authorized in the Price Adjustment section of the Scope of Work.
Contract Renewal Term: The Contractor shall honor renewal term pricing, or a price adjustment as previously approved by the Department's Contract Manager.
| Unit Rate prices shall be entered in dollar amounts (e.g. $0.00 or $00.00); amounts cannot include fractions of cents (e.g. $0.005). |
| Proposed Unit Rates are maximum rates inclusive of any and all costs associated with providing services in accordance with Attachment A, Scope of Work. |
| Under no circumstances shall the per Business Day Unit Rate be permitted to be greater than eight hourly Unit Rates. |
Respondent Name: <Insert Respondent Name>
| ON-SITE STAFFING SERVICES | INITIAL TERM | RENEWAL TERM | ||
| On-Site Staffing Services | Unit of Measure | Unit Rate | ||
| [$00.00] | Unit of Measure | Unit Rate | ||
| [$00.00] (optional) | Unit of Measure | Unit Rate | ||
| [$00.00] | Unit of Measure | Unit Rate |
[$00.00] (optional)
| Customer Service Associate | Per Hour | Per Business Day | <optional> | Per Hour | Per Business Day | <optional> |
| Supervisor | Per Hour | Per Business Day | <optional> | Per Hour | Per Business Day | <optional> |
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