Attachment C, Cost Proposal.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- Mail Services V2
- Solicitation number
- RFP-11858
- Issued by
- Leon County, Florida
About this file
Attachment C is a Cost Proposal document for a Mail Services Request for Proposal (RFP 24-80141800-RFP-1) covering three distinct service categories: Mail Processing, Courier Services, and On-Site Staffing Services. The RFP allows respondents to bid on one, multiple, or all service categories, with mandatory completion of yellow-highlighted fields for consideration. The contract includes an initial term and potential renewal terms, with unit rate pricing specified for various mail processing activities such as same-day and next-day USPS delivery, sorting letters and flats, folding and inserting, production printing, and copying services.
The cost proposal requires respondents to submit detailed unit rates for each service category, with prices to be entered in whole dollar amounts and representing maximum rates inclusive of all associated costs. Pricing is structured for both the initial contract term and renewal periods, with provisions for potential price adjustments approved by the Department's Contract Manager. The On-Site Staffing Services section specifically includes hourly and optional daily rates for Customer Service Associates and Supervisors, with a stipulation that daily rates cannot exceed eight times the hourly rate. Respondents must carefully complete all required fields, as incomplete proposals will be automatically disqualified from award consideration.
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Text version
Mail Processing
| Attachment C: Cost Proposal |
| Mail Services RFP (24-80141800-RFP-1) |
| Service Category 1: Mail Processing |
| Request for Proposals |
| INSTRUCTIONS |
| The Respondent may respond to one, multiple, or all Service Categories. The Respondent is not required to respond to all Service Categories. |
| For Respondent to be considered for an award in a Service Category, the Respondent is required to complete all of the required fields which are highlighted in yellow. Attachment C, Cost Proposal submitted without all of the required fields completed shall not be considered for an award. |
| This Attachment C, Cost Proposal, establishes pricing for services offered for the Initial Term of the Contract and any Renewal Terms. The Respondent shall not exceed this pricing when providing services under any resultant contract unless otherwise authorized in the Price Adjustment section of the Scope of Work. |
Contract Renewal Term: The Contractor shall honor renewal term pricing, or a price adjustment as previously approved by the Department's Contract Manager.
The Mail Processing types listed below are defined in Attachment A, Scope of Work.
| Unit Rate prices shall be entered in dollar amounts (e.g. $0.00 or $00.00); amounts cannot include fractions of cents (e.g. $0.005). |
| Proposed Unit Rates are maximum rates inclusive of any and all costs associated with providing services in accordance with Attachment A, Scope of Work. |
Respondent Name: <Insert Respondent Name>
| MAIL PROCESSING | INITIAL TERM | RENEWAL TERM | ||
| Mail Processing | Unit of | |||
| Measure | Unit Rate |
(Same Day Delivery to USPS)
| [$00.00] | Maximum Unit Rate (Next Day Delivery USPS) |
| [$00.00] | Maximum Unit Rate (Delayed Delivery to USPS) |
| [$00.00] | Unit Rate |
(Same Day Delivery to USPS)
| [$00.00] | Maximum Unit Rate (Next Day Delivery USPS) |
| [$00.00] | Maximum Unit Rate (Delayed Delivery to USPS) |
[$00.00]
| Sorting Letters | Per Mail Piece | |||
| Sorting Flats | Per Mail Piece | |||
| Folding and Inserting (up to 15 pages) | Per Mail Piece | |||
| Production Print | ||||
| (includes Contractor's provision of data processing and standard white paper) | Per Impression | |||
| Copying - Color impressions | ||||
| (includes Contractor's provision of data processing and standard white paper) | Per Impression | |||
| Copying - Black and white impressions | ||||
| (includes Contractor's provision of data processing and standard white paper) | Per Impression | |||
| OTHER MAIL PROCESSING SERVICES | INITIAL TERM | RENEWAL TERM | ||
| Document Composition Services | Per Hour |
Courier Services
| Attachment C: Cost Proposal |
| Mail Services RFP (24-80141800-RFP-1) |
| Service Category 2: Courier Services |
| Request for Proposals |
| INSTRUCTIONS |
| The Respondent may respond to one, multiple, or all Service Categories. The Respondent is not required to respond to all Service Categories. |
| For Respondent to be considered for an award in a Service Category, the Respondent is required to complete all of the required fields which are highlighted in yellow. Attachment C, Cost Proposal submitted without all of the required fields completed shall not be considered for an award. |
| This Attachment C, Cost Proposal, establishes pricing for services offered for the Initial Term of the Contract and any Renewal Terms. The Respondent shall not exceed this pricing when providing services under any resultant contract unless otherwise authorized in the Price Adjustment section of the Scope of Work. |
Contract Renewal Term: The Contractor shall honor renewal term pricing, or a price adjustment as previously approved by the Department's Contract Manager.
Unit Rate prices shall be entered in dollar amounts (e.g. $0.00 or $00.00); amounts cannot include fractions of cents (e.g. $0.005).
Proposed Unit Rates are maximum rates inclusive of any and all costs associated with providing services in accordance with Attachment A, Scope of Work.
Respondent Name: <Insert Respondent Name>
| COURIER SERVICES | INITIAL TERM | RENEWAL TERM | ||
| Courier Services | Unit of Measure | Unit Rate | ||
| [$00.00] | Unit Rate |
[$00.00] Courier Service Route Per Courier Stop
On-Site Staffing Services
| Attachment C: Cost Proposal |
| Mail Services RFP (24-80141800-RFP-1) |
| Service Category 3: On-Site Staffing Services |
| Request for Proposals |
| INSTRUCTIONS |
| The Respondent may respond to one, multiple, or all Service Categories. The Respondent is not required to respond to all Service Categories. |
| For Respondent to be considered for an award in a Service Category, the Respondent is required to complete all of the required fields highlighted in yellow. Attachment C, Cost Proposal submitted without all of the required fields completed shall not be considered for an award. |
Unit Rate Price Per Business Day is optional.
This Attachment C, Cost Proposal, establishes pricing for services offered for the Initial Term of the Contract and any Renewal Terms. The Respondent shall not exceed this pricing when providing services under any resultant contract unless otherwise authorized in the Price Adjustment section of the Scope of Work.
Contract Renewal Term: The Contractor shall honor renewal term pricing, or a price adjustment as previously approved by the Department's Contract Manager.
| Unit Rate prices shall be entered in dollar amounts (e.g. $0.00 or $00.00); amounts cannot include fractions of cents (e.g. $0.005). |
| Proposed Unit Rates are maximum rates inclusive of any and all costs associated with providing services in accordance with Attachment A, Scope of Work. |
| Under no circumstances shall the per Business Day Unit Rate be permitted to be greater than eight hourly Unit Rates. |
Respondent Name: <Insert Respondent Name>
| ON-SITE STAFFING SERVICES | INITIAL TERM | RENEWAL TERM | ||
| On-Site Staffing Services | Unit of Measure | Unit Rate | ||
| [$00.00] | Unit of Measure | Unit Rate | ||
| [$00.00] (optional) | Unit of Measure | Unit Rate | ||
| [$00.00] | Unit of Measure | Unit Rate |
[$00.00] (optional)
| Customer Service Associate | Per Hour | Per Business Day | <optional> | Per Hour | Per Business Day | <optional> |
| Supervisor | Per Hour | Per Business Day | <optional> | Per Hour | Per Business Day | <optional> |
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