Maiintenace for canon formula imagers

The City of Philadelphia is requesting bids for preventative maintenance services for Canon Formula Imagers under Micro Purchase Bid #B2727439, with bids due July 8, 2026. The award will go to the lowest responsive and responsible bidder on a whole or line-item basis, whichever serves the City's best interest; sellers must quote all items to be eligible for award.

The contract runs from July 1, 2026 through June 30, 2027, with the City holding the option to renew annually for up to three additional one-year periods at its sole discretion. The scope covers preventative maintenance services for Canon imagers; no specific service levels, response times, or technical requirements are detailed in the available documents.

Price increases for renewal periods are permissible but capped at the lesser of the Consumer Price Index for All Urban Consumers in Philadelphia (as published by the U.S. Department of Labor for December of the applicable renewal year) or four percent per renewal period. Sellers must submit written notice of any price increase to Shirley Refile at shirley.refile@phila.gov at least thirty days before contract or renewal period expiration, documenting current pricing, CPI percentage change, and the proposed increase. Failure to notify within thirty days locks prices unchanged for that renewal period. Price decreases may be submitted at any time.

Vendors must execute and submit a signed Consent and Authorization Agreement prior to bid closing, either by attaching a scanned copy to their PHLContracts profile at registration or as an attachment to their first quote. All quotes must be submitted through the PHLContracts portal (www.PHLContracts.phila.gov). Vendors are encouraged to submit the optional LGBTQ Applicant Opportunity Data Form. No services shall commence until the vendor receives formal department notification. No contract value, incumbent, or specific evaluation criteria weightings are disclosed.