Seller SOP Checklist B2727439.pdf
PDF 231 KB Posted
- Attached to
- MAIINTENACE FOR CANON FORMULA IMAGERS
- Solicitation number
- B2727439
- Issued by
- Pennsylvania
About this file
This document is a Seller SOP Checklist for Small Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides step-by-step guidance for vendors submitting quotes for maintenance services for Canon Formula Imagers in Pennsylvania. The contract opportunity is a micro purchase to be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award. The contract period runs from July 1, 2026, through June 30, 2027. No services or deliverables should commence until the vendor receives formal notification from the department.
The checklist outlines 13 required and recommended steps for quote submission, including confirming seller role status, answering the Local Business Entity (LBE) certification question, entering unit costs for each line item, completing mandatory questions, accepting terms and conditions, and submitting required attachments. Critical documentation includes an executed Consent & Authorization form, which must be on file before any quote will be considered for award. Vendors are encouraged to submit the optional LGBTQ Applicant Opportunity Data Form and any supporting documents related to their quote. All validation warnings must be resolved and the quote reviewed on the Summary Tab before final submission through the PHLContracts portal at www.PHLContracts.phila.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Micro Purchase Terms and Conditions FY27 B2727439.pdf | ||
| LGBTQ Applicant Data Form B2727439.pdf | ||
| Price Increase Language B2727439.docx | DOCX document | |
| PHL-Contracts Consent Authorization B2727439.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .