Life Safety Systems Inspection, Maintenance and Monitoring Services

The Canaveral Port Authority (CPA) is seeking a qualified contractor to provide comprehensive Life Safety Systems Inspection, Maintenance and Monitoring Services through RFP-25-13. The solicitation targets a contractor licensed in Florida as a Fire Protection Systems Contractor II and an Alarm System Contractor I, capable of performing inspection, testing, maintenance, repair, and monitoring of fire sprinkler systems, fire alarm systems, and intrusion detection systems across multiple CPA facilities. The contract will span a base period of three years starting October 1, 2025, with potential extensions for two additional one-year periods. Proposal evaluation will be subjective, allocating 100 total points across methodology (25 points), experience and qualifications (45 points), and pricing (30 points). Sealed proposals are due September 3, 2025, at 2:00 PM EDT, with proposal packets available for download from August 5, 2025, through the CPA website's VendorLink. The selected contractor must be able to self-perform all work, respond to trouble calls within 60 minutes, and conduct quarterly and annual inspections of fire sprinkler systems, electric fire pumps, and FM-200 dry chemical systems, along with providing 24/7 fire/security alarm system monitoring via wireless equipment.

The RFP does not explicitly indicate any set-aside designations for disadvantaged enterprises. The contractor must maintain specific insurance requirements, including $1M/$2M commercial general liability, $300K commercial automobile liability, state and federal worker compensation, and $1M umbrella liability. The solicitation covers approximately 20 different CPA locations, including cruise terminals, parking garages, fire stations, and administrative buildings, with extensive equipment inventories spanning fire panels, pull stations, smoke detectors, horn/strobes, and other safety devices. While specific pricing details are not publicly disclosed, the contract appears comprehensive and service-oriented, focusing on maintaining critical life safety infrastructure. The CPA anticipates selecting only one firm and reserves the right to reject all proposals or accept the proposal that best serves their needs. The selection committee will meet on September 9, 2025, to review proposals and produce a final ranking, which will be presented to the CPA Board of Commissioners for approval at their September 24, 2025 meeting.