RFP # 6000002727 - performance of expert professional fire protection field inspection (small business enterprises) services as requested on a “call-in” basis for a four-year term - open

The Port Authority of New York and New Jersey is seeking expert professional fire protection field inspection services through RFP #6000002727, specifically targeting Small Business Enterprises (SBEs) to perform firestopping and fireproofing inspections on a "call-in" basis for a four-year term. The procurement requires qualified firms to conduct quality assurance inspections and destructive testing across Port Authority facilities, following technical standards including IBC, ASTM E2174, ASTM E2393, and AWCI Technical Manuals. Proposing firms must have at least one staff member with fire protection engineering credentials or substantial experience in firestopping and fireproofing inspections. The evaluation will be conducted on a pass/fail basis, considering technical qualifications and cost, with potential for subsequent negotiations with the most qualified firms. A virtual pre-proposal meeting is scheduled for March 11, 2025, at 12:00 PM Eastern Time, with proposals due electronically through the Bonfire platform by March 20, 2025, at 2:00 PM Eastern Time.

The solicitation includes specific diversity participation goals, requiring proposers to target 20% Minority Business Enterprises (MBEs), 10% Women-owned Business Enterprises (WBEs), and 3% Service-disabled Veteran-owned Business Enterprises (SDVOBs). Mandatory certification as a Small Business Enterprise by the Port Authority is required for all proposing firms. Compensation will be structured as a multiplier applied to actual salaries, with potential for task order lump sum arrangements. Insurance requirements are substantial, including $2 million in Commercial General Liability, $2 million in Automobile Liability, Statutory Workers Compensation with $1 million EPL, and $1 million in Professional Liability. While no specific budget range is detailed, the "call-in" nature suggests variable project scopes and potential for multiple contract awards. Proposers must submit comprehensive documentation, including staff qualifications, firm experience, a diversity participation plan, and cost proposals demonstrating their capabilities and compliance with Port Authority requirements.