Janitorial_duties_form.pdf

This janitorial specifications and punch list document outlines the cleaning requirements for the City of New Haven's Elderly Services Community Senior Centers. The City of New Haven, Connecticut, Bureau of Purchases is soliciting competitive sealed bids for janitorial services at two facilities: the Atwater Community Senior Center (11,066 gross square feet) and the East Shore Community Senior Center (3,440 gross square feet). The scope of work encompasses daily, weekly, monthly, and bi-annual cleaning services totaling 1,300 hours annually (15 hours per week at Atwater and 10 hours per week at East Shore). Cleaning duties include office and common area cleaning, lavatory maintenance and sanitization, kitchen and food preparation area cleaning, entrance and glass door cleaning, window washing (interior and exterior), high dusting, floor stripping and waxing, and general custodial maintenance. The questions and clarification deadline is March 25, 2026, at 5:00 p.m., with sealed bids due April 1, 2026, at 3:00 p.m., submitted electronically through the City's eProcurement Portal. Site visits are encouraged prior to bid submission to assess facility requirements. The contract term is one year with two optional one-year renewal periods at the City's discretion.

Bidders must provide unit pricing as hourly rates plus supply costs and submit a five percent bid bond for contracts exceeding $100,000, with pricing valid for twelve months from submission. The City of New Haven Living Wage Ordinance applies, requiring contractors to pay employees no less than $21.38 per hour with benefits or $22.38 without benefits for FY 25/26, increasing to $21.95 and $22.95 respectively for FY 26/27. Bidders must demonstrate at least three years of prior experience in janitorial cleaning in industrial, municipal, or institutional facilities, assign cleaning personnel with bloodborne pathogen training, and provide a supervisor for weekly inspections. All contractors must obtain general liability insurance with the City named as an additional insured and comply with equal employment opportunity requirements, the Ban the Box hiring policy, and Commission on Equal Opportunities prevailing and living wage requirements. Mandatory pre-award conference attendance applies with fees ranging from $100 to $4,000 depending on contract value. The City reserves the right to award to the lowest responsible bidder, reject all bids, or award separate items to different bidders. Contract termination is permitted for cause with five business days' notice or for convenience with twenty-one days' notice.