Janitorial_sign_in_and_duties_form.pdf

This is a janitorial specifications and punch list form for the City of New Haven's Elderly Services Department, detailing cleaning service requirements at two Community Senior Centers: the Atwater Community Senior Center (11,066 gross square feet) and the East Shore Community Senior Center (3,440 gross square feet). The contractor must provide comprehensive cleaning services totaling approximately 1,300 hours annually, with 15 hours per week at Atwater and 10 hours per week at East Shore. Daily, weekly, monthly, and bi-annual cleaning duties are specified in detail, including office and common area cleaning, lavatory maintenance and sanitization, kitchen and food preparation area cleaning, entrance upkeep, window washing, floor stripping and waxing, and high dusting above six feet. The contractor must provide all equipment, supplies, and labor, with preference for environmentally safe and recycled cleaning materials. The solicitation was posted March 15, 2026, with a questions deadline of March 25, 2026, at 5:00 p.m., and sealed bids are due April 1, 2026, at 3:00 p.m., submitted electronically through the City's eProcurement Portal. Site visits are encouraged prior to bid submission. The contract term is one year with two optional one-year renewal periods at the City's discretion.

Bidders must submit unit pricing as hourly rates plus supply costs and are required to provide a five percent bid bond for contracts exceeding $100,000. The City of New Haven Living Wage Ordinance applies, requiring contractors to pay employees no less than $21.38 per hour with benefits or $22.38 without benefits for FY 25/26, increasing to $21.95 and $22.95 respectively for FY 26/27, with certified payroll reports due within one week of each payroll period. Bidders must demonstrate at least three years of prior experience in janitorial cleaning in industrial, municipal, or institutional facilities, assign cleaning personnel with bloodborne pathogen training, and provide a supervisor for weekly inspections. All bidders must comply with equal employment opportunity requirements, the Ban the Box hiring policy, and Commission on Equal Opportunities prevailing and living wage requirements, including mandatory attendance at a pre-award conference with fees ranging from $100 to $4,000 depending on contract value. General liability insurance with the City named as an additional insured is required, and contractors must comply with Executive Orders 11246 and 11375, Connecticut Fair Employment Practices Act, and the City's Equal Opportunities and Contract Compliance ordinances. The City reserves the right to award to the lowest responsible bidder, reject all bids, or award separate items to different bidders, with termination rights for cause with five business days' notice or for convenience with twenty-one days' notice.