HVAC Service, Repair, Installation and Maintenance

Hillsborough County Public Schools (HCPS) has issued a Request for Proposals (RFP) for comprehensive HVAC Service, Repair, Installation, and Maintenance services across its district facilities. The solicitation seeks qualified contractors to provide all labor, materials, supervision, equipment, and incidentals necessary to complete HVAC-related projects, with a focus on services not exceeding $10,000 per project. Proposers must possess a Class A air-conditioning or mechanical license, current EPA refrigerant certification, and demonstrate technical capabilities across various HVAC equipment types including chillers, air compressors, boilers, heat pumps, and air handling units. The evaluation criteria will assess vendor qualifications and experience (40%), specifications and scope of work (20%), price proposal (30%), and small/local vendor marketplace participation (10%). A voluntary pre-proposal meeting was scheduled for November 8, 2024, with technical questions accepted until November 15, 2024, and electronic proposals due on December 2, 2024, through the VendorLink platform. The initial contract term will begin upon board approval with potential automatic renewals for up to four additional one-year periods, contingent on performance and mutual agreement.

The RFP encourages participation from small and local businesses, with specific points allocated for Small Business Enterprise (SBE) involvement. HCPS intends to award contracts to multiple vendors across three geographic maintenance areas: West, Central, and East, with a Notice of Intent to Award indicating 18 potential vendors. The solicitation includes provisions for diverse business participation, allowing vendors to self-identify as small/local businesses, service-disabled veterans, or minority-owned enterprises. Certification options are available through agencies like the City of Tampa, Florida State Minority Supplier Development Council, and the Women's Business Enterprise National Council. While specific budget ranges are not explicitly stated, the pricing structure allows for hourly rates, call-out fees, and a maximum 15% markup on non-manufacturer specific materials. The Notice of Intent to Award suggests that A.C. Lifts & Welding Inc. received the highest score of 79.38, with other top performers including Air Mechanical & Service Corp and Page Mechanical Group LLC. The solicitation emphasizes a best-value determination approach, considering factors beyond price, such as quality, design, and workmanship.