Hotel and Conference Facilities Open Pool

The University of Washington Procurement Services department is conducting a Request for Quotes and Qualifications (RFQQ #909164) to establish an open and ongoing pool of hotels for lodging and event hosting purposes. The solicitation covers multiple jurisdictions across Washington state, including counties such as Franklin, Grant, Grays Harbor, Chelan, and Yakima, as well as numerous cities and census-designated places. Hotels interested in participating must submit comprehensive proposals through the University's Workday Strategic Sourcing system, with all documentation and correspondence to be handled digitally via the online portal at https://university-of-washington.public-portal.us.workdayspend.com/bid-details/909164. The RFQQ was released on July 3, 2025, with a final submission deadline of July 31, 2035, providing potential vendors an extensive window to prepare and submit their qualifications. Potential bidders are required to create a profile in the system, with Ping Huang designated as the primary contact for any access-related issues. The University reserves the right to modify the procurement timeline and will communicate any changes through the Workday Strategic Sourcing system.

While specific set-aside designations or detailed evaluation criteria are not explicitly outlined in the provided documentation, potential respondents should anticipate a comprehensive review of their lodging and event hosting capabilities. The procurement appears to be open to a wide range of hotel facilities across Washington state, suggesting no immediate restrictions on business size or type. No incumbent vendors or current contractors are mentioned in the available information, and there are no specific budget ranges or award values disclosed. Interested hotels will need to carefully prepare their submissions, ensuring accurate profile information and correct time zone settings to prevent any complications in the bid submission process. Vendors should be prepared to demonstrate their ability to provide high-quality lodging and conference facilities that meet the University of Washington's potential requirements across the specified jurisdictions.