Hot Mix Asphalt

Galveston County is seeking vendors to provide Hot Mix Asphalt through Invitation to Bid (ITB) #25-062, with proposals due on October 2, 2025, at 2:00 PM CST. The procurement is for a twelve-month contract with two potential one-year extensions, beginning October 31, 2025. The county anticipates a minimum requirement of 10,000 tons of asphalt material to be delivered to various locations throughout Galveston County. Material specifications require conformance to the Texas State Department of Highway's 1993 Standard Specifications, specifically Item 340, type A & type D, and Item 334 type D. Bidders must submit proposals electronically through the Galveston County e-Procurement Portal, with unit prices including all associated costs such as material, delivery, and current freight rates. The contract will be awarded based on the lowest and best evaluated offer, considering factors including price, quality, efficiency, utility, delivery, and suitability of service. Key submission dates include advertisement on September 4 and 11, 2025, with a questions deadline of September 16, 2025.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. Bidders must provide proof of insurance and complete necessary forms, including the Conflict of Interest Questionnaire. Each load of asphalt will be weighed on State-certified scales, and the county reserves the right to reject bids from vendors without certified scales. The county may conduct third-party laboratory testing to ensure material quality and compliance with specifications. While no specific budget range was provided, the county is tax-exempt and anticipates purchasing at least 10,000 tons of material. Galveston County maintains flexibility in the procurement process, reserving the right to award contracts to multiple bidders if they submit the lowest and best bids for particular locations or material types. Invoices will be processed by the Galveston County Auditor's Office, and the contract allows for delivery to various job sites throughout the county.