2-ITB 25-062 REQUIRED DOCUMENTS.pdf

This is an Invitation to Bid (ITB 25-062) from Galveston County, Texas for Hot Mix Asphalt to be used at various locations throughout the county. The bid solicitation is for a twelve-month contract with two potential one-year extensions, beginning October 31, 2025, and terminating on October 30, 2026. The county anticipates a minimum requirement of 10,000 tons of material, though no minimum or maximum purchase is guaranteed. Bidders are required to submit proposals electronically through the Galveston County e-Procurement Portal, with the submission deadline and bid opening set for October 2, 2025, at 2:00 PM CST.

The material specifications require conformance to the Texas State Department of Highway's 1993 Standard Specifications, specifically Item 340, type A & type D, and Item 334 type D. The unit price submitted by bidders must include all costs to the county, including material, delivery, current freight rate, and other associated expenses. Invoices will be processed by the Galveston County Auditor's Office, and the county is tax-exempt. The bid allows for delivery to various job sites throughout Galveston County, with each load to be weighed on State-certified scales. The county reserves the right to reject bids from vendors without certified scales and may conduct third-party laboratory testing to ensure material quality and compliance with specifications.