Enhancement & Maintenance of the Cancer and Chronic Disease Data Management System

The State of Delaware, Department of Health and Social Services, Division of Public Health, is conducting a competitive Request for Proposal (RFP 8-HSS-26-038) for the Enhancement & Maintenance of the Cancer and Chronic Disease Data Management System. The Bureau of Cancer Prevention and Control (BCPC) and Bureau of Chronic Disease (BCD) are seeking professional services to modernize data collection, management, monitoring, and visualization capabilities across multiple programs, including the National Program of Cancer Registries/Delaware Cancer Registry, National Breast & Cervical Cancer Early Detection Program/Screening for Life, Comprehensive Cancer Control Program, Health Care Connection, Delaware Cancer Treatment Program, Chronic Disease Self-Management Program, and related chronic disease initiatives. Key deliverables include a baseline project plan and document templates, business requirements and design specifications, communications and training plans, system integration testing with user acceptance testing documentation, production system acceptance, and a one-year warranty period. The solution must demonstrate expertise in C#.NET, SQL Server, web hosting, enrollment and eligibility processing, medical billing, reporting, automated document intake, role-based security, and systems interoperability while achieving HIPAA compliance and equity-focused data strategies. Evaluation criteria include vendor qualifications (35 points), proposed methodology (25 points), budget appropriateness relative to required activities (10 points), scope of services responses (15 points), cost evaluation relative to service delivery (12 points), and ACA Safe Harbor additional fees (3 points). The deadline for questions is June 4, 2026, at 3:30 PM EST, with proposals due July 8, 2026, at 1:00 PM EDT. Award notification is estimated for August 8, 2026, with a project start date of October 15, 2026. The contract structure involves a firm fixed price for Years 1-2, with eight optional one-year extensions available. Mandatory submission requirements include completed vendor forms, certifications, key position resumes, project experience documentation, and technical/business proposals submitted separately through the DHSS Bonfire Procurement Portal.

The RFP does not specify set-asides for disadvantaged enterprises or small business designations, though bidders must complete a Supplier Diversity plan statement and identify Tier II subcontractors as part of mandatory submission requirements. Vendors must maintain Commercial General Liability insurance of $1,000,000 per occurrence/$3,000,000 aggregate and either Medical/Professional Liability, Errors and Omissions, or Product Liability coverage at the same limits; additionally, vendors must carry cyber liability insurance if unable to encrypt personally identifiable information at rest. The project involves enhancement of the existing Screening for Life system, and contractors must achieve full integration with state security protocols, data encryption standards (NIST FIPS 140-2), HIPAA Business Associate Agreement compliance, and Delaware Department of Technology and Information terms and conditions. All data must remain within the United States, and key project personnel, including the Project Manager, must maintain on-site presence at the Biggs Data Center in New Castle, Delaware, throughout the project phase. The RFP documentation does not identify incumbent contractors or provide specific budget ranges; however, cost proposals are structured with separate firm fixed pricing for project lifecycle phases (Phase 1-3) and itemized annual operations and support costs for the post-deployment period (Phase 4) across ten years, with Phase 5 weighted at 40 percent of total project implementation costs and all milestones subject to 20 percent holdbacks except the final phase. The State of Delaware reserves the right to award to multiple vendors and to negotiate simultaneously with more than one vendor.