9-HSS-26-038 - Appendix B-14 Mandatory Submission Req Chklst.docx

This is a Mandatory Submission Requirements Checklist for RFP 9-HSS-26-038 related to the Enhancement & Maintenance of the Cancer and Chronic Disease Data Management System for the Delaware Division of Public Health, specifically the Bureau of Cancer Prevention and Control and Bureau of Chronic Disease. The checklist establishes compliance requirements for bidders responding to this solicitation, including submission of separate Technical and Business proposal files, a single proposed solution, evidence of appropriate project experience, a signed transmittal letter from an authorized representative, and virus-scanned proposal submission files. Bidders must submit completed Project Cost Forms, firm fixed price contract proposals, required resumes, a duly signed and dated copy of this checklist with the technical proposal, a completed Crosswalk of RFP Section 4, a Contractor Project Experience Form, and a Contractor Contact Information Form as mandatory exhibits.

Additional mandatory requirements include compliance with HIPAA regulations and standards, Delaware Health and Social Services-specific security requirements, identification of project deliverables including the Project Plan, Templates, Business Requirements Document, Data System Design, production acceptance, and warranty conclusion, specification of any ACA Safe Harbor additional fees with basis provided, confirmation of PII and ePHI encryption at rest or cyber liability insurance intent, and acknowledgment of review of Cloud Service Agreement and Data Use Agreement documents. Bidders must also complete a Supplier Diversity plan statement and identify Tier II sub-contractors, while the submission of a written inclusion policy or plan, though mandatory, will not affect proposal evaluation. All requirements reference specific RFP sections and exhibits for detailed guidance on submission procedures and evaluation criteria.