5-HSS 26 038 Enchancement Maintenance of Cancer Chronic Disease DMS Project Cost Template - Appendix F.docx
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- Solicitation number
- HSS-26-038
- Issued by
- Delaware
About this file
This is a Project Cost Proposal Template (Appendix F) for the Enhancement & Maintenance of the Cancer and Chronic Disease Data Management System project, involving the Delaware Division of Public Health (DPH), specifically the Bureau of Cancer Prevention and Control (BCPC) and Bureau of Chronic Disease (BCD). The project encompasses implementation of a Software-as-a-Service (SaaS) product for cancer registry management, chronic disease tracking, and data modernization across multiple state health programs including the National Program of Cancer Registries, Screening for Life, the Comprehensive Cancer Control Program, Health Care Connection, and the Delaware Cancer Treatment Program. The contract structure is organized into four phases: Phase 1 (Planning), Phase 2 (Configuration and Customization), Phase 3 (Testing and Deployment), and Phase 4 (Operations and Support), with deliverables including project schedules, change management and continuity of operations plans, training and test plans, user guides, and data element dictionaries. The contract term consists of a firm fixed-price for Base Years 1 and 2, with two optional two-year extensions available to the Division of Public Health.
The cost proposal requires contractors to provide firm fixed pricing for the three project lifecycle phases through deployment (Phase 1–3) and separate annual operations and support costs for the post-deployment period (Phase 4), with specific breakouts for Years 1–3, Years 4–5, Years 6–7, Years 8–9, and Year 10. Contractors may itemize operations and support costs into separate categories such as product hosting, staffing, supplies, and mailing, or submit a single all-inclusive cost. The Base Year 1 annual operations and support cost must be prorated to exclude project lifecycle costs, based on the projected start date of the Operations and Support Phase outlined in the contractor's project plan. The total project cost represents the sum of all project lifecycle phase costs plus the aggregated operations and support costs across all contract periods.
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APPENDIX F
PROJECT COST PROPOSAL
Firm Fixed Cost Forms The contractor shall complete sections G1.1 (Project Lifecycle Cost) and G1.2 (Annual Operations and Support Cost), the sum of which represents the firm fixed cost for the contract presented in section G1.3 (Total Project Cost).
Project Lifecycle Cost The following represents the deliverables and activities per the project lifecycle and phases presented in Appendix B, Section 1.2 (Project Lifecycle). In effect, the contractor’s Project Plan defines a payment schedule; and upon the successful completion and approval of the deliverables and activities for each phase, the contractor will be paid the set amount. This section covers the cost through deployment, and section G1.2 covers the cost post-deployment.
Phase 1
| Project Phase Deliverables & Activities |
| Project Cost |
Planning Phase
Activity: Schedule and conduct meetings
Activity: Finalize contractor and stakeholder staffing
Activity: Finalize subcontractor and/or vendor contracts, if applicable
Deliverable: Project Schedule
Deliverable: Change Management Plan
Deliverable: Continuity of Operations Plan
Deliverable: Interface Control Document(s)
Deliverable: Architecture Network Diagram
| Project Phase Cost |
| $ |
Phase 2
| Project Phase Deliverables & Activities |
| Project Cost |
Configuration and Customization Phase
Activity: Schedule and conduct meetings
Activity: Spin-up the cloud instance for the SaaS product
Activity: Configure the product
Activity: Customize the product, if applicable
Deliverable: Training Plan
Deliverable: Test Plan
Deliverable: Product Deployment Plan
| Project Phase Cost |
| $ |
Phase 3
| Project Phase Deliverables & Activities |
| Project Cost |
Testing and Deployment Phase
Activity: Schedule and conduct meetings
Activity: Implement the Test Plan
Activity: Implement the Training Plan
Activity: Implement the Product Deployment Plan
Deliverable: User Guide
Deliverable: Data Element Dictionary
| Project Phase Cost |
| $ |
Annual Operations and Support Cost The contractor shall set the annual operations and support cost, which can be specified as a single all-inclusive cost category or itemized into separate cost categories (e.g., product hosting cost, mailing cost, supply cost, contractor staff position, etc.). The contract effective date begins Base Year 1 of the contract, and the firm fixed cost for the contract includes Base Year 1 through Base Year 2. The Division of Public Health has the option to extend the contract with two (2) extensions for a period of two (2) years for each extension.
The annual operations and support cost begins with phase 4 of the project lifecycle, Operations and Support Phase, per Appendix B, Section 1.2 (Project Lifecycle). As such, the contractor shall prorate at a minimum Base Year 1 to exclude the Project Lifecycle Cost stated in section G.1.1, based on the projected start date of the Operations and Support Phase stated in the contractor’s Project Plan submitted per RFP Appendix B. This section covers the post-deployment cost, and section G1.1 covers the cost for the project lifecycle phases through deployment.
| Operations and Support Cost Category |
| Years 1-3 Cost |
| Years 4-5 Cost |
| Years 6-7 Cost |
Cost Category 1
Cost Category 2
Cost Category n
| Total Annual Cost |
| $ |
| $ |
| $ |
| Operations and Support Cost Category |
| Years 8-9 Cost |
| Year 10 Cost |
Cost Category 1
Cost Category 2
Cost Category n
| Total Annual Cost |
| $ |
| $ |
Total Project Cost The contractor shall state the total project cost as the sum of sections G.1.1 and G.1.2.
| Project Cost Category |
| Project Cost |
Phase 1 – Planning Phase
Phase 2 – Configuration and Customization Phase
Phase 3 – Testing and Deployment Phase
Phase 4 – Operations and Support Phase – Years 1-3
Phase 4 – Operations and Support Phase – Years 4-5
Phase 4 – Operations and Support Phase – Years 6-7
Phase 4 – Operations and Support Phase – Years 8-9
Phase 4 – Operations and Support Phase – Year 10
| Total Project Cost |
| $ |
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