EMERGENCY EXTENSION #2 Vital Records Ordering Services-DM

The state of Illinois, specifically the Illinois Department of Public Health, is seeking an emergency extension of a contract with LexisNexis VitalChek Network, Inc. to provide expedited vital records ordering services. This includes online ordering, expedited delivery, and credit/debit card payment processing capabilities for customers requesting birth and death certificates. The original contract term was from October 5, 2019 to January 3, 2020, with an estimated value of $224,110.30. Due to delays in the competitive bidding process, two emergency extensions have been approved, extending the contract term to July 2, 2020. This is a no-cost contract to the state, as all fees are paid by the customers directly to the vendor. The estimated value to the vendor is $149,983.30, covering expedited ordering, point-of-sale transactions, and next-day delivery services. The value to the state is estimated at $74,127, representing the costs for certified birth certificates, death certificates, and marriage/divorce verifications.

This emergency extension is necessary to ensure Illinois residents and former residents can continue accessing vital records services online and via credit/debit card payments until the new competitively bid contract can be awarded. There are no set-aside designations or restrictions on the types of organizations that can respond, and the current vendor, LexisNexis VitalChek Network, Inc., is the incumbent. The contract value is estimated at $224,110.30 for the full term, with the extension covering approximately $149,983.30 in value to the vendor and $74,127 in value to the state.