03124 Solicitation RFI.docx
DOCX document 783 KB Posted
- Solicitation number
- 03124
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This is a Request for Information (RFI) issued by the Washington State Department of Enterprise Services (DES) seeking industry input for developing specifications for Digital Storage Media and Document Destruction Services. The RFI is being issued in advance of a new solicitation to replace the current statewide contract 00419, which expires June 30, 2025. The scope includes two main categories: On/Off-Site Digital Storage Media Destruction and On/Off-Site Paper Destruction and Purging. Responses to the RFI survey are due by February 27, 2025. The services will be available to State Agencies and qualifying organizations who have signed the Contracts Usage Agreement (CUA).
The current contract generates approximately $3,033,063 in annual sales. The state emphasizes that responding to this RFI is not mandatory for participation in future solicitations, and no sensitive or confidential information should be included in responses. The RFI includes a PDF document (RFI 03124 Doc 20250219) for review, and feedback is to be provided exclusively through the survey format, with all communications directed to the RFI Coordinator, Sarah Smith.
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| File | Type | Posted |
|---|---|---|
| RFI 03124 Doc 20250219.pdf.crdownload | CRDOWNLOAD file |
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Text version
Request for Information (RFI) Digital Storage Media and Document Destruction Services
February 19, 2025
REQUEST FOR INFORMATION (RFI)
DIGITAL STORAGE MEDIA AND DOCUMENT DESTRUCTION SERVICES
ANNOUNCEMENT
The State of Washington is in the process of developing specifications for Digital Storage Media and Document Destruction Services and is requesting input from the business community. The current statewide contract 00419 Document Destruction Services is due to expire on June 30, 2025.
BACKGROUND
This statewide contract is for digital storage media and document destruction services by State Agencies and qualifying organizations who have signed the Contracts Usage Agreement (CUA). A list of CUA members is available at CUA Members.
Digital storage media and document destruction services provide secure disposal of physical and/or digital documents by methods such as permanently shredding and securely erasing or physically destroying digital storage media.
Below are the categories Department of Enterprise Services (DES) is considering for the scope of this statewide contract. These proposed categories are comprised based on the need of our state agencies.
· Contract Category 1 – On/Off-Site Digital Storage Media Destruction.
· Contract Category 2 – On/Off-Site Paper Destruction and Purging.
Current sales approximate $3,033,063 annually.
PERFORMANCE REQUIREMENTS
Please review the attached draft documents that list desired standards that might be included in the upcoming competitive solicitation for this commodity. Please note the provided documents are subject to updates and changes as DES advances through the internal solicitation review process. There is one (1) PDF attached document for review in WEBS:
1. RFI 03124 Doc 20250219
As part of the RFI response, please complete the short survey listed below to identify any areas of confusion or challenges in meeting any of the listed performance requirements.
RFI PROCESS
After you review the attached documents, please complete a short survey to provide your feedback no later than February 27, 2025.
Only respond to the RFI survey linked above and please do not send any additional documents or Exhibit drafts to the Procurement Coordinator. These drafts are for your review purposes only.
A response to this RFI is not a mandatory requirement for participation in any subsequent solicitations released by the State of Washington. The results of this RFI may be used in development of future solicitations. All business community communications concerning this RFI must be directed to the RFI Coordinator.
Sarah Smith RFI Coordinator Dept. of Enterprise Services PO Box 41411 Olympia, WA 98504-1411 Sarah.Smith@des.wa.gov
PUBLIC RECORDS
All documents (written and electronic) submitted to Enterprise Services as part of this RFI are public records. Unless statutorily exempt from disclosure, such records are subject to disclosure if requested. See RCW 42.56, Public Records Act. Enterprise Services strongly discourages businesses from unnecessarily submitting sensitive information (e.g., information that businesses might categorize as ‘confidential,’ ‘proprietary,’ ‘sensitive,’ ‘trade secret,’ etc.). For the purposes of this RFI no information considered confidential or proprietary should be included.
NO OBLIGATION TO CONTRACT
Release of this RFI in no way obligates the state of Washington to award a contract.
TO SUMMARIZE
The state of Washington appreciates your thoughts and input and would also welcome any additional thoughts and comments related to this commodity.
Washington State Department of Enterprise Services (DES) Page 1 of 3 (Rev 2/12/2024)
Washington State Department of Enterprise Services (DES) Page 3 of 3 Rev. 08/14/2024 image1.jpeg
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