Contract: Fuel, Gasoline and Diesel (On-Road Premium)

The State of New Hampshire's Department of Administrative Services, Bureau of Purchase and Property, is soliciting bids for a comprehensive fuel supply contract (RFB #2614-23) covering premium on-road diesel and gasoline for state agencies across ten counties: Belknap, Carroll, Cheshire, Coos, Grafton, Hillsborough, Merrimack, Rockingham, Strafford, and Sullivan. The procurement seeks both fixed-price and index-based pricing for various fuel types, including conventional unleaded regular (87 octane), reformulated gasoline, and premium diesel with B5 biodiesel options. Vendors must provide delivery within 48 hours of order placement, seven days a week, 365 days per year, and submit monthly consumption reports to the Fuel Distribution Manager. The bid closing date is November 22, 2022, at 2:00 PM EST, with a contract term from December 1, 2022, through November 30, 2025, and potential extension for up to two additional years. Evaluation criteria include lowest total delivered price per county, with the potential to award up to three contracts per county if individual product pricing is more competitive than combined pricing. Bidders must provide pricing limited to four decimal places, including all delivery, taxes, and fees, and demonstrate the ability to service all designated locations within their geographic area.

Bidders must be registered with the New Hampshire Secretary of State and maintain comprehensive general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate. The state has included a federal excise tax exemption (Certificate #02-73-0112K) for fuel products procured through this contract, specifically for state agency use. While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned, vendors must comply with RSA 21-I:11-c debarment certifications and establish individual customer accounts within three business days of order placement. The estimated annual fuel usage varies significantly by county and fuel type, ranging from approximately 70,500 to 548,000 gallons, suggesting a substantial contract value. Pricing is structured as an index-based markup over OPIS "Oil Price Daily" postings, with most counties showing markups between $0.0642 and $0.1442 per gallon depending on the fuel type. The state guarantees a maximum of 85 percent of estimated annual quantities and reserves the right to convert index-based contracts to fixed pricing at its discretion, providing flexibility in managing fuel procurement costs.