attachment-3-bid-2614-23.pdf

This is a Request for Bids (RFB #2614-23) issued by the State of New Hampshire's Department of Administrative Services, Bureau of Purchase and Property, soliciting bids for fuel supply services across ten counties in New Hampshire (Belknap, Carroll, Cheshire, Coos, Grafton, Hillsborough, Merrimack, Rockingham, Strafford, and Sullivan). The procurement covers premium on-road diesel and gasoline, including conventional unleaded regular (87 octane), reformulated gasoline, and premium diesel with B5 biodiesel options. Vendors must provide delivery within 48 hours of order placement, seven days a week, 365 days per year, with monthly consumption reporting required to the Fuel Distribution Manager. The bid closing date is November 22, 2022, at 2:00 PM EST, with the contract term running from December 1, 2022, through November 30, 2025, and potential extension for up to two additional years. Estimated annual fuel usage varies significantly by county and fuel type, ranging from approximately 70,500 to 548,000 gallons.

Pricing is structured as index-based markup over OPIS "Oil Price Daily" postings, with most counties showing markups between $0.0642 and $0.1442 per gallon, and bidders must provide pricing limited to four decimal places with all delivery, taxes, and fees included. The state has included a federal excise tax exemption (Certificate #02-73-0112K) for fuel products procured through this contract for state agency use. Evaluation criteria include lowest total delivered price per county, with potential awards of up to three contracts per county if individual product pricing is more competitive than combined pricing. Bidders must be registered with the New Hampshire Secretary of State, maintain comprehensive general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, comply with RSA 21-I:11-c debarment certifications, and establish individual customer accounts within three business days of order placement. The state guarantees a maximum of 85 percent of estimated annual quantities and reserves the right to convert index-based contracts to fixed pricing at its discretion.