bid-2614-23-award.pdf

This is a bid award summary from the New Hampshire Department of Administrative Services, Division of Procurement Support Services, Bureau of Purchase and Property, for a statewide fuel supply contract (RFB #2614-23). The solicitation seeks premium on-road gasoline and diesel fuel for state agencies across ten counties: Belknap, Carroll, Cheshire, Coos, Grafton, Hillsborough, Merrimack, Rockingham, Strafford, and Sullivan. The bid closing date was November 22, 2022, with a contract term beginning December 1, 2022, through November 30, 2025, and potential extension for up to two additional years. Estimated annual fuel usage varies significantly by county and fuel type, ranging from approximately 70,500 to 548,000 gallons, with fuel categories including conventional gasoline, reformulated gasoline, premium diesel, and B5 biodiesel options. Vendors were required to provide delivery within 48 hours of order placement, seven days a week, 365 days per year, and submit monthly consumption reports.

Pricing for the awarded contract utilizes index-based markup over OPIS "Oil Price Daily" postings, with markups ranging from $0.0642 to $0.1442 per gallon depending on fuel type and county. The awarded vendor submitted identical pricing across all counties and fuel types: $0.1442 for conventional and reformulated gasoline, $0.0592 for diesel, and $0.3592 for B5 biodiesel. All pricing offers are limited to four decimal places and include delivery, taxes, and fees. The state applied a federal excise tax exemption (Certificate #02-73-0112K) for fuel products procured through this contract for state agency use. Vendors were required to maintain comprehensive general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, comply with RSA 21-I:11-c debarment certifications, and establish individual customer accounts within three business days of order placement. The state guaranteed a maximum of 85 percent of estimated annual quantities and reserved the right to convert index-based contracts to fixed pricing at its discretion.