Computer Room HVAC Upgrade

The City of St. Petersburg is soliciting quotes from qualified vendors for a Computer Room HVAC Upgrade project located at 175 5th Street North, St. Petersburg, Florida. The procurement involves the installation of a conventional split-style air conditioning system sized at 3.5 tons to replace an existing 5-ton Liebert unit in the City Hall basement computer room. The scope of work includes removal and disposal of the current equipment, installation of a new outdoor condenser unit, indoor air handler unit mounted on the floor, associated refrigerant piping, and a separate standalone humidifier system with a capacity of 5 pounds per hour. Qualified vendors must be Florida-licensed HVAC contractors with a minimum of three years' experience in providing HVAC services, registered with the Florida Department of State Division of Corporations, and capable of meeting bonding requirements, with all permit fees to be the vendor's responsibility. The solicitation was released on May 11, 2026, with a deadline for submission of questions on May 14, 2026, and a response deadline of May 21, 2026, at 3:00 p.m. Submissions must be made electronically through the OpenGov Procurement portal at https://procurement.opengov.com/portal/stpete. The contract term commences upon issuance of a Purchase Order and completion of a pre-construction meeting and remains in effect until final completion and expiration of all warranty periods. The cost proposal must include four line items: the split-style AC system, refrigerant piping, outdoor humidifier system, and labor for removal, disposal, and installation. The City reserves the right to award on a split-order, lump-sum, or individual item basis and requires vendor references and proof of required insurance coverage, including $1,000,000 commercial general liability per occurrence and workers' compensation as required by Florida law.

This is a sheltered bid contract opportunity designated for Small Business Enterprise (SBE) prime contractors, requiring that at least 20 percent of the contracting effort, including the cost of supplies, be self-performed by the SBE prime contractor, with up to 80 percent of work allowable for subcontracting. All subcontractors must be identified prior to contract award with complete legal names, business addresses, contact information, and supervisory personnel, and subcontractors cannot be changed or substituted after award and the pre-construction meeting except under seven specific circumstances including failure to execute a contract, lack of appropriate licensing, bankruptcy, ineligibility, performance failure, unsatisfactory work quality, or substantial project delays. The City encourages proactive engagement with small, veteran, minority, and women-owned business enterprises in the Tampa Bay Region, though such participation is voluntary and not a minimum requirement for contract award. A public construction bond equal to the full contract amount is required, remaining in effect for at least one year beyond final completion, with a mandatory one-year guarantee period for all materials and labor following substantial completion. Payment will be made on a monthly invoice basis within twenty business days of receipt, subject to 5 percent retainage until substantial completion and 150 percent retainage of estimated punch list costs until final completion. The specific contract award value or budget range is not disclosed in the available procurement documentation.