Cloud-based Fiscal Tracking System (FTS)

The Florida Department of Military Affairs (DMA) is seeking to replace its existing 20-year-old Fiscal Tracking System (FTS) with a new cloud-based solution. The objective is to design, develop, and implement a modern FTS that will enhance the efficiency and effectiveness of tracking and managing financial data related to state and federal cooperative agreements. The new system must facilitate seamless integration with the state's Florida PALM (Planning, Accounting, and Ledger Management) system and include functionality such as purchase orders, invoices, direct payments, travel payments, payroll data, and agreement cash balance management. The RFP outlines detailed functional, technical, and integration requirements, as well as project management, implementation, and delivery expectations. Proposals are due by September 13, 2024, and the contract will be awarded to the highest-ranking responsive proposal that is determined to be in the best interest of the state. The evaluation criteria cover technical capabilities, project management, vendor experience, budget and cost efficiency, and data security.

The RFP indicates a budget range of $200,000 to $300,000 for this contract. While there is no preference given to local Florida companies, the vendor must be available to provide on-site assistance as needed. The RFP encourages the recruitment and utilization of certified and non-certified minority businesses. There are no details provided on any incumbent vendors or existing infrastructure that requires integration. The contract will be subject to federal funding through a Master Cooperative Agreement, and the terms and conditions of the agreement will prevail in the event of any conflicts.