Chiller Preventative Maintenance and Repair Services, Term Contract

Awarded State & local contract opportunity

Solicitation number
4080GM
State
Florida
Responses due

Opportunity facts

UNSPSC codes
Show all 27

Updated .

About this opportunity

Written by GovTribe AI ·

The School Board of Marion County, Florida has issued Bid #4080GM for a term contract soliciting Chiller Preventative Maintenance and Repair Services for multiple school facilities. The procurement seeks qualified contractors to provide comprehensive maintenance and repair services for 24 chiller units and 33 cooling tower systems from various manufacturers including Trane, Dunham-Bush, Carrier, York, Evapco, Reymsa, BAC, and Marley. Contractors must have at least ten years of state air conditioning contractor certification and maintain a journeyman with minimum five years of chiller mechanic experience on-site. Key deliverables include annual preventative maintenance such as cleaning, leak testing, safety control calibration, motor and electrical system checks, and on-call repair services. Bid documents specify detailed technical requirements and service expectations, with bids due on August 20, 2024, at 2:00 PM, and board approval scheduled for September 24, 2024. The initial contract term will run from September 25, 2024, to September 30, 2025, with potential for three additional one-year renewals. Evaluation criteria will include past experience, management capabilities, customer references, service quality, and professional credentials.

The solicitation does not explicitly outline set-aside designations or restrictions for disadvantaged enterprises. Two vendors were ultimately board-approved for the contract: Eaasy US Holdco LLC dba Bernhard MCC, LLC of Metairie, Louisiana, and Florida Mechanical Services, LLC of Orlando, Florida. Vendor requirements include compliance with the Jessica Lunsford Act, E-Verify employment eligibility verification, and background screening for all on-site personnel. Contractors must provide a Human Trafficking Affidavit and certify they do not use coerced labor. The budgeted resources for this contract are $163,828.00, with pricing structures including standard hourly rates ranging from $120 to $140 and after-hours/emergency rates between $180 and $210. Material discount percentages are generally between 15-25% off manufacturer list prices. Vendors must submit detailed pricing for preventative maintenance, labor costs, parts, and rental equipment, with the School Board reserving the right to terminate the agreement if a vendor is placed on the State of Florida Forced Labor Vendor list.

Opportunity text

As posted by the source.

The purpose and intent of this term contract is to secure firm pricing for Chiller Preventative Maintenance and Repair Services. Please read the attachment named "Bid 4080GM Chiller Preventative Maintenance and Repair Services - TERMS AND CONDITIONS", print out the attachment named "Bid 4080GM Chiller Preventative Maintenance and Repair Services - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms on VendorLink before the due date and time. Download "Bid 4080GM Chiller Preventative Maintenance and Repair Services - PROPOSAL FORM.xlsx" from the VendorLink Website where you downloaded this bid document. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents. Do not email your Bid Proposal Form to the MCPS Purchasing Department.

Files

File Type Posted
Bid_4080GM_Chiller_Preventative_Maintenance_and_Repair_Services_–_NOTICE_OF_AWARD.pdf PDF
Bid_4080GM_Chiller_Preventative_Maintenance_and_Repair_Services_-_NOTICE_OF_CHANGE.pdf PDF
Bid_4080GM_Chiller_Preventative_Maintenance_and_Repair_Services_-_TABULATION.pdf PDF
Bid_4080GM_Chiller_Preventative_Maintenance_and_Repair_Services_-_ADDENDUM_1.pdf PDF
Bid_4080GM_Chiller_Preventative_Maintenance_and_Repair_Services_-_TERMS_AND_CONDITIONS.pdf PDF
Bid_4080GM_Chiller_Preventative_Maintenance_and_Repair_Services_-_REQUIRED_FORMS.pdf PDF
Bid_4080GM_Chiller_Preventative_Maintenance_and_Repair_Services_–_PROPOSAL_FORM.xlsx XLSX spreadsheet

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