Bid_4080GM_Chiller_Preventative_Maintenance_and_Repair_Services_-_TABULATION.pdf
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- Solicitation number
- 4080GM
- Issued by
- Florida
About this file
This is a bid tabulation document from the School Board of Marion County, Florida for Bid #4080GM, soliciting Chiller Preventative Maintenance and Repair Services. The term contract is scheduled for September 25, 2024 to September 30, 2025, with bids due on August 20, 2024 at 2:00 PM and a board review date of September 24, 2024. The bid covers preventative maintenance and repair services for chillers at multiple school locations, including institutions like DHS, DMS, FHS, HOZ, LWH, LMS, NMH, NMM, OCE, SOE, and WPH. The solicitation includes comprehensive pricing for different chillers from manufacturers such as Trane, Dunham-Bush, Carrier, York, Evapco, Reymsa, BAC, and Marley.
The bid tabulation reveals pricing from five vendors: Balanced Mechanical & Plumbing Services, Engineered Cooling Services, Florida Mechanical Services, Eaasy US Holdco (Bernhard MCC), and Johnson Controls. Pricing varies significantly across different chillers and services, with standard hourly rates ranging from $120 to $140 and after-hours/emergency rates between $180 and $210. Material discount percentages are generally between 15-25% off manufacturer list prices. The budgeted resources for this contract are $163,828.00, and the bid includes detailed pricing for preventative maintenance, labor costs, parts, and rental equipment. The document recommends vendor selections based on lowest and best bid meeting the board's recommendations.
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SCHOOL BOARD OF MARION COUNTY FLORIDA, "AN EQUAL OPPORTUNITY SCHOOL DISTRICT"
Bid Tabulation Posted: September 6, 2024
BID #4080GM
Bid Title: Chiller Preventative Maintenance and Repair Services, Term Contract - Term: September 25, 2024 to September 30, 2025 Date & Time Due: August 20, 2024 @ 2:00PM Board Date: September 24, 2024 Budgeted Department: Technical Services Budgeted Resources $ 163,828.00
Vendors Balanced Mechanical & Plumbing Services, LLC
Ocala, FL
Engineered Cooling Services, LLC
Pensacola, FL
Florida Mechanical Services, LLC
Orlando, FL
ThermaServe Mechanical, Inc.
Jacksonville, FL
Vendor ID BALANCED001 NEW NEW
Addendum (1) Y Y Y Y Drug Free Workplace Y Y Y Y
Qualifications Y N Y N Certificate of Liability N N N
Certification Regarding Debarment Y Y Y Y Preference Document / % Florida Florida Florida Florida Redacted Copy Provided N N N N
Qualification Statement Y Y Y Y Human Trafficking Affidavit Y Y N Y
W-9 Y N Y Y Vendor Non-Responsive.
Front Page of Bid Incomplete, no Signature
Primary Awardee Section B
# SCHOOL BRAND Serial # Pricing Pricing Preference Pricing Pricing
1 DHS TRANE U13F36627 $2,901.00 $1,567.00 $1,645.35 $1,032.50 $2,120.00 $4,658.00
2 DHS TRANE U20C06066 $2,901.00 $2,214.00 $2,324.70 $1,032.50 $3,420.00 $3,621.00
3 DHS TRANE U20C06067 $2,901.00 $2,214.00 $2,324.70 $1,032.50 $3,420.00 $3,621.00
4 DMS DUNHAM-
BUSH 2C42000079 $3,371.00 $1,398.00 $1,467.90 $1,032.50 $2,120.00 $4,085.00
5 DMS TRANE U21D00411 $3,104.00 $1,228.00 $1,289.40 $1,032.50 $2,120.00 $4,658.00
6 FHS TRANE U19K05043 $3,104.00 $3,648.00 $3,830.40 $1,032.50 $4,090.00 $3,621.00
7 FHS TRANE U20K08108 $3,104.00 $3,648.00 $3,830.40 $1,032.50 $4,090.00 $3,621.00
8 FHS TRANE U20K08107 $3,104.00 $3,117.00 $3,272.85 $1,032.50 $3,420.00 $3,975.00
9 HOZ DUNHAM-
BUSH 2C32000077 $3,371.00 $3,648.00 $3,830.40 $1,032.50 $3,940.00 $3,621.00
10 HOZ DUNHAM-
BUSH 2C32000078 $3,371.00 $3,648.00 $3,830.40 $1,032.50 $3,940.00 $3,621.00
11 LWH TRANE U21D00429 $3,510.00 $2,665.00 $2,798.25 $1,032.50 $2,140.00 $3,975.00
12 LMS CARRIER 2107Q91478 $3,237.00 $3,479.00 $3,652.95 $1,032.50 $3,570.00 $3,618.00
13 LMS CARRIER 2107Q91479 $3,237.00 $3,479.00 $3,652.95 $1,032.50 $3,570.00 $3,618.00
14 NMH TRANE U11G00647 $3,104.00 $3,479.00 $3,652.95 $1,032.50 $3,570.00 $3,621.00
15 NMH TRANE U12F03635 $3,104.00 $3,479.00 $3,652.95 $1,032.50 $3,570.00 $3,621.00
16 NMM TRANE U22G03269 $3,104.00 $2,668.00 $2,801.40 $1,032.50 $3,420.00 $3,621.00
17 NMM TRANE U22G03270 $3,104.00 $2,668.00 $2,801.40 $1,032.50 $3,940.00 $3,621.00
Section A-1 - Annual Chiller Preventative Maintenance Services as per Bid Specifications
N Y
Y Y
Primary Awardee Section A
Y
Eaasy US Holdco LLC dba Bernhard MCC, LLC
Metairie, LA
NEW
Y Y Y Y
Louisiana - Reciprocal 5% Florida N Y
Y
N
Y
No Proposal Form Submitted
Johnson Controls, Inc.
Milwaukee, WI
JOHNSON 002
Y N N Y
Chillers Bid 4080GM TABSHEET.xls 1
BID #4080GM
Bid Title: Chiller Preventative Maintenance and Repair Services, Term Contract - Term: September 25, 2024 to September 30, 2025 Date & Time Due: August 20, 2024 @ 2:00PM Board Date: September 24, 2024 Budgeted Department: Technical Services Budgeted Resources $ 163,828.00
Vendors Balanced Mechanical & Plumbing Services, LLC
Ocala, FL
Engineered Cooling Services, LLC
Pensacola, FL
Florida Mechanical Services, LLC
Orlando, FL
ThermaServe Mechanical, Inc.
Jacksonville, FL
Eaasy US Holdco LLC dba Bernhard MCC, LLC
Metairie, LA
Johnson Controls, Inc.
Milwaukee, WI
18 OCE TRANE U23M03942 $3,104.00 $4,114.00 $4,319.70 $1,032.50 $3,940.00 $6,710.00
19 OCE TRANE U23M03941 $3,104.00 $4,114.00 $4,319.70 $1,032.50 $3,940.00 $6,710.00
20 SOE TRANE U10A06168 $3,104.00 $2,212.00 $2,322.60 $1,032.50 $3,490.00 $3,621.00
21 SOE TRANE U10A06169 $3,104.00 $2,212.00 $2,322.60 $1,032.50 $3,490.00 $3,621.00
22 WPH YORK GBJM040213 $5,884.00 $5,395.00 $5,664.75 $5,140.00 $4,830.00 $9,692.00
23 WPH YORK GBJM040221 $5,884.00 $5,395.00 $5,664.75 $5,140.00 $4,830.00 $9,692.00
24 WPH YORK GBJM040181 $5,884.00 $5,395.00 $5,664.75 $5,140.00 $4,830.00 $9,692.00
$83,700.00 $77,084.00 $80,938.20 $37,102.50 $85,810.00 $0.00 $0.00 $114,535.00
25 $140.00 $135.00 $130.00 $130.00 $130/hr JM and $110/hr App
26 $210.00 $202.50 $195.00 $195.00 $195/hr JM and $165/hr App
27 20.00% 25.00% 20.00% 20.00% 15.00%
28 20.00% 25.00% 20.00% 20.00% 10.00%
29 -10.00% 15% of MSRP Varies from 10%-35% off depending on the part. 15.00% 12.00%
30 -10.00% 15% of MSRP Varies from 10%-35% off depending on the part. 15.00% 12.00%
31 -10.00% 15% of MSRP Varies from 10%-35% off depending on the part. 15.00% 12.00%
32 -10.00% 15% of MSRP Varies from 10%-35% off depending on the part. 15.00% 12.00%
# SCHOOL BRAND Serial #
33 BHS EVAPCO 942794 $2,027.00 $2,169.00 $2,277.45 $2,327.50 $1,850.00 $4,682.00
34 BHS EVAPCO 942793 $2,027.00 $2,169.00 $2,277.45 $2,327.50 $1,850.00 $4,682.00
35 BMS EVAPCO 929214 $2,027.00 $2,124.00 $2,230.20 $2,327.50 $1,850.00 $4,682.00
36 BMS EVAPCO 929213 $2,027.00 $2,124.00 $2,230.20 $2,327.50 $1,850.00 $4,682.00
37 EMS REYMSA M48M3R1143E17433706 $2,027.00 $2,124.00 $2,230.20 $4,655.00 $1,500.00 $4,682.00
38 FELA REYMSA M48M3R1144E18434181 $2,027.00 $2,124.00 $2,230.20 $4,655.00 $1,500.00 $4,682.00
39 HVE REYMSA M48M421113E20435131 $2,027.00 $2,124.00 $2,230.20 $4,655.00 $1,500.00 $4,682.00
40 HMS REYMSA M48M421142E22435816 $2,027.00 $2,169.00 $2,277.45 $4,655.00 $1,500.00 $4,682.00
41 LWM EVAPCO 12476716 $2,027.00 $2,124.00 $2,230.20 $2,327.50 $1,700.00 $4,682.00
Sub-Contractor - Mark Up
Materials - Percentage off of Manufacturer List Price (Dunham-Bush) Materials - Percentage off of Manufacturer List Price (York)
TOTAL:
Standard Hourly Rate - Per Technician - Monday
- Friday, 7:00 AM to 3:30 PM After Hours/Emergency Hourly Rate - Per Technician
Materials - Percentage off of Manufacturer List Price (Trane) Materials - Percentage off of Manufacturer List Price (Other)
Section A-2 Labor Costs for Repairs and Services Outside of Section A-1
Section B-1: Annual Cooling Tower Preventative Maintenance Services as per Bid Specifications
Section A-3 Parts and Rental Equipment Costs for Services Outside of Section A-1
Equipment Rental - Mark Up
Chillers Bid 4080GM TABSHEET.xls 2
BID #4080GM
Bid Title: Chiller Preventative Maintenance and Repair Services, Term Contract - Term: September 25, 2024 to September 30, 2025 Date & Time Due: August 20, 2024 @ 2:00PM Board Date: September 24, 2024 Budgeted Department: Technical Services Budgeted Resources $ 163,828.00
Vendors Balanced Mechanical & Plumbing Services, LLC
Ocala, FL
Engineered Cooling Services, LLC
Pensacola, FL
Florida Mechanical Services, LLC
Orlando, FL
ThermaServe Mechanical, Inc.
Jacksonville, FL
Eaasy US Holdco LLC dba Bernhard MCC, LLC
Metairie, LA
Johnson Controls, Inc.
Milwaukee, WI
42 LWM EVAPCO 12-476715 $2,027.00 $2,124.00 $2,230.20 $2,327.50 $1,700.00 $4,682.00
43 MWE BAC 91101010 $2,027.00 $2,124.00 $2,230.20 $2,327.50 $2,250.00 $4,682.00
44 MWE BAC ? $2,027.00 $2,124.00 $2,230.20 $2,327.50 $2,250.00 $4,682.00
45 MTC EVAPCO 7-306674 $2,298.00 $2,124.00 $2,230.20 $2,327.50 $1,550.00 $4,682.00
46 MTC EVAPCO 940720 $2,163.00 $2,169.00 $2,277.45 $2,327.50 $1,550.00 $4,682.00
47 MTI BAC 1040-100 $2,298.00 $2,169.00 $2,277.45 $4,655.00 $2,200.00 $4,682.00
48 OCE EVAPCO NEW (No Ser. # yet) $2,298.00 $2,124.00 $2,230.20 $4,655.00 $2,050.00 $4,682.00
49 OSE REYMSA H48M3R1143E1046665 $2,298.00 $2,124.00 $2,230.20 $4,655.00 $1,403.00 $4,682.00
50 RCE REYMSA H48M3R1143G14432403 $2,298.00 $2,124.00 $2,230.20 $4,655.00 $1,403.00 $4,682.00
51 ROE BAC 91101419 $2,298.00 $2,124.00 $2,230.20 $4,655.00 $1,926.00 $4,682.00
52 SDE BAC 97123361 $2,298.00 $2,169.00 $2,277.45 $4,655.00 $1,926.00 $4,682.00
53 SHE EVAPCO 11-450526 $2,298.00 $2,169.00 $2,277.45 $4,655.00 $2,050.00 $4,682.00
54 SRE EVAPCO 15-756522 $2,027.00 $2,169.00 $2,277.45 $2,327.50 $2,200.00 $4,682.00
55 SNE REYMSA H48M3R1143G12431470 $2,027.00 $2,840.00 $2,982.00 $4,655.00 $1,408.00 $4,682.00
56 WPH MARLEY 158290-002-00 $2,772.00 $2,169.00 $2,277.45 $2,327.50 $1,926.00 $4,682.00
57 WPH MARLEY 158290-001-00 $2,772.00 $2,169.00 $2,277.45 $2,327.50 $1,926.00 $4,682.00
58 WPH MARLEY 158291-001-00 $2,772.00 $2,880.00 $3,024.00 $2,327.50 $1,926.00 $4,682.00
$57,241.00 $57,146.00 $60,003.30 $88,445.00 $46,744.00 $0.00 $0.00 $121,732.00
59 $140.00 $120.00 $130.00 $130.00 $130/hr JM and $110/hr App
60 $210.00 $180.00 $195.00 $195.00 $195/hr JM and $165/hr App
61 20.00% 25.00% 20.00% 20.00% 15.00%
62 20.00% 25.00% 20.00% 20.00% 10.00%
63 -25.00% 15% of MSRP Varies from 10%-35% off depending on the part. 15.00% 12.00%
64 -25.00% 15% of MSRP Varies from 10%-35% off depending on the part. 15.00% 12.00%
65 -25.00% 15% of MSRP Varies from 10%-35% off depending on the part. 15.00% 12.00%
66 -25.00% 15% of MSRP Varies from 10%-35% off depending on the part. 15.00% 12.00%
67 -25.00% 15% of MSRP Varies from 10%-35% off depending on the part. 15.00% 12.00%Materials - Percentage off of Manufacturer List
Price (Other)
Section B-3: Parts and Rental Equipment Costs for Services Outside of Section B-1
Equipment Rental - Mark Up
Sub-Contractor - Mark Up
Materials - Percentage off of Manufacturer List Price (Reymsa) Materials - Percentage off of Manufacturer List Price (Evapco)
Materials - Percentage off of Manufacturer List Price (Marley)
Materials - Percentage off of Manufacturer List Price (BAC)
Section B-2: Labor Costs for Repairs and Services Outside of Section B-1
Standard Hourly Rate - Per Technician - Monday
- Friday, 7:00 AM to 3:30 PM After Hours/Emergency Hourly Rate - Per Technician
TOTAL:
Chillers Bid 4080GM TABSHEET.xls 3
BID #4080GM
Bid Title: Chiller Preventative Maintenance and Repair Services, Term Contract - Term: September 25, 2024 to September 30, 2025 Date & Time Due: August 20, 2024 @ 2:OOPM Board Date: September 24, 2024
BID RECOMMENDATION SIGNATURE
Recommend the vendors/items that are bolded, high-lighted in yellow, within a bold outline, as the lowest and best Bid meeting the Boards recommendations.
Rick H. Collins Rick H. Collins, Purchasing Specialist
Garrett McCallunC^r Witness
9//51/ Date ( '
Faiture to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for fiting a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.
Chillers Bid 4080GM TABSHEET.xls
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