Bid_4080GM_Chiller_Preventative_Maintenance_and_Repair_Services_-_ADDENDUM_1.pdf

Bid 4080GM Addendum # 1 An Equal Opportunity School District

Date: August 13, 2024

RE: Addendum 1 Bid No.: 4080GM Bid Name: Chiller Preventative Maintenance and Repair Services, Term Contract

To Whom It May Concern:

This addendum incorporates new bid requirements and updates certain existing terms along with stature year reference dates. The form found on page 4 of this Addendum is now included in this bid and is required in your submitted bid response. This addendum also corrects some erroneous dates in the bid document. Please see below.

1. Please change all Florida statute year references found in all Bid 4080GM Documents from:

(2023)

To:

(2024)

2. Please add the following term to the Special Conditions of Bid 4080GM:

OOO. NONGOVERNMENTAL ENTITIES: Section 787.06(13), Fla. Stats. (2024) requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statutes. The School Board is a governmental entity for purposes of this statute. Nongovernmental Contractors must complete the Human Trafficking Affidavit attached within this document. Contractor must notify the School Board within thirty (30) days after gaining actual knowledge that the company has provided to an agency a commodity produced, in whole or in part, by forced labor.

3. Please change Section NN found in the Special Conditions from:

BACKGROUND SCREENING REQUIREMENTS: The School Board is committed to the education and safety of its students and employees. To that end, any contractor awarded a contract will represent and warrant that the personnel assigned to the project do not possess criminal records that would violate the School Board’s standards for employment as set forth by the Florida Department of Education.

Fingerprinting: Bidder agrees that as a condition of entering into this contract, pursuant to §§1012.32 and 1012.465, Fla. Stat. (2023), any person entering school grounds or having direct contact with students on behalf of the bidder must meet Level 2 screening requirements as described in §1012.32, Fla. Stat.

(2023). Screening will be at bidder’s expense or employee’s expense and must be completed and credentials issued by the School Board prior to the screened individual having access to students or to the school grounds.

www.marionschools.net Purchasing Department

2091 NE 35th Street • Ocala FL 34479

352.671.7500 • Fax 352.671.7504

FRS 800.955.8770 (voice) • 800.955.8771 (TTY)

E‐Verify: Under Section 448.095, Fla. Stats. (2023), CONTRACTOR must use the U.S. Agency of Homeland Security’s E‐Verify system, https://e‐verify.uscis.gov/emp, to verify the employment eligibility of all employees hired during the term of this Agreement. Every public employer, contractor, and subcontractor shall register with and use the E‐Verify system to verify the work authorization status of all newly hired employees. A public employer, contractor, or subcontractor may not enter into a contract unless each party to the contract registers with and uses the E‐Verify system. Failure to comply with this provision is a material breach of the Agreement, and SCHOOL BOARD may choose to terminate the Agreement at its sole discretion.

BACKGROUND SCREENING REQUIREMENTS: The School Board is committed to the education and safety of its students and employees. To that end, any contractor awarded a contract will represent and warrant that the personnel assigned to the project do not possess criminal records that would violate the School Board’s standards for employment as set forth by the Florida Department of Education.

FINGERPRINTING: Under Section 448.095, Fla. Stats. (2024), CONTRACTOR must use the U.S. Agency of Homeland Security’s E‐Verify system, https://www.e‐verify.gov/employees, to verify the employment eligibility of all employees hired during the term of this Agreement. Contractor must also require all subcontractors performing work under this Agreement to use the E‐Verify system for any employees they may hire during the term of this Agreement. Upon School Board request, Contractor must provide evidence of registration as required by Florida Statute. Failure to comply with this provision is a material breach of the Agreement, and School Board may choose to terminate the Agreement at its sole discretion.

E‐VERIFY: Under Section 448.095, Fla. Stats. (2024), CONTRACTOR must use the U.S. Agency of Homeland Security’s E‐Verify system, https://www.e‐verify.gov/employees, to verify the employment eligibility of all employees hired during the term of this Agreement. Every public employer, contractor, and subcontractor shall register with and use the E‐Verify system to verify the work authorization status of all newly hired employees. A public employer, contractor, or subcontractor may not enter into a contract unless each party to the contract registers with and uses the E‐Verify system. Failure to comply with this provision is a material breach of the Agreement, and SCHOOL BOARD may choose to terminate the Agreement at its sole discretion.

4. Please add the following sentence to Section AAA of the Special Conditions, titled “CANCELLATION” found on page 24 of the “TERMS AND CONDITIONS” bid document:

School Board will terminate this Agreement if the vendor is placed on the State of Florida Forced Labor Vendor list.

5. Please Change the following sentence found in Section J of the Special Conditions titled AWARD from:

It is anticipated that this bid will be awarded at the August 13, 2024 Board meeting.

It is anticipated that this bid will be awarded at the September 10, 2024 Board meeting.

6. Please Change the following sentence found in Section K of the Special Conditions titled TERM OF CONTRACT from:

The term of any awarded contract shall be from August 14, 2024 through August 31, 2025, and may be renewable for three (3) additional one‐year periods by mutual agreement between the School Board and the awardee(s).

The term of any awarded contract shall be from September 11, 2024 through September 30, 2025, and may be renewable for three (3) additional one‐year periods by mutual agreement between the School Board and the awardee(s).

You will find the Acknowledgement of Addenda form on page 17 of the “REQUIRED FORMS” bid document available on the VendorLink page.

Garrett McCallum Buyer Purchasing Department

COMPLIANCE WITH SECTION 787.06 F.S. (2024)

HUMAN TRAFFICKING AFFIDAVIT

Contractor Name: ___________________________________________________

Authorized Rep. Name and Title: ____________________________________________

FEIN: ___________________________________________________

Address: ___________________________________________________

Telephone Number: ___________________________________________________

Section 787.06(13), Fla. Stats. (2024), requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute.

Before me, the undersigned authority, personally appeared ____________________, whom after being duly sworn, deposes and states: (Affiant)

As the person authorized to sign on behalf of the above‐named entity, I certify that I am over the age of 18, of sound mind, and the entity identified above does not use coercion for labor or services as those terms are defined in Section 787.06, Fla. Stats. (2024); specifically, the entity does not:

1. Use or threaten to use physical force against any person;

2. Restrain, isolate, or confine or threaten to restrain, isolate, or confine any person without lawful authority and against her or his will;

3. Use lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined;

4. Destroy, conceal, remove, confiscate, withhold, or possess any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person;

5. Cause or threaten to cause financial harm to any person;

6. Entice or lure any person by fraud or deceit; or

7. Provide a controlled substance as outlined in Schedule I or Schedule II of Section 893.03, Fla. Stats.

(2024) to any person for the purpose of exploitation of that person.

Under penalty of perjury, I declare that I have read the foregoing document, that I am an officer or representative of the business indicated above, and that the facts stated herein are true.

By: ______________________________________________________ Authorized Signature

Print Name and Title: _______________________________________

Date: _______________________